Administrative Assistant

Important messages

Are you looking for a career where you can make a difference in people's lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment.
→ I have strong analytical skills and decision-making abilities.
→ I pay attention to detail. Producing high quality work is very important to me.
→ I actively listen to and respect the opinions of others.

If this is you, we strongly encourage you consider a career at the PBC!

Work environment

The Parole Board of Canada (PBC) contributes to public safety with its core responsibility for the controlled, timed and gradual release of offenders back into society. The skills and talents of our staff are central to this work.

Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

Intent of the process

The intent of this process is to establish a pool of qualified candidates for future vacancies. The pool will be used to staff positions on a permanent and/or temporary basis within the Parole Board of Canada in the National Capital Region. The linguistic profile, security and tenure may vary depending on the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

• Secondary school diploma or employer approved alternatives (see Note).
Note: The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:

• Experience in providing administrative support in an office environment such as, but not limited to: filing, organizing meetings, taking minutes, making travel arrangements and working with travel claims and budgets;

• Experience in drafting correspondence, such as but not limited to: emails, letters, memorandums;

• Experience using word processing software, spreadsheets and electronic mail such as, but not limited to: WORD, EXCEL and Outlook.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
Bilingual Imperative CBC/CBC

Information on language requirements

ABILITIES:

• Ability to identify and correct grammar, spelling and punctuation errors;
• Ability to manage multiple priorities and meet deadlines;
• Ability identify and solve problems;
• Ability to communicate effectively in writing;
• Ability to communicate effectively orally.

PERSONAL SUITABILITY:

• Interpersonal skills
• Judgement
• Adaptability
• Initiative

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCES:

• Experience in using the HRG Shared Travel Services to book travel and/or process claims;

• Experience in financial management, including tracking and processing expenditures and managing an acquisition card within a federal government setting.

Conditions of employment

Reliability Status security clearance - Secret security clearance

Other information

The organization will accept online applications only. All job applications must therefore be submitted using https://psjobs-emploisfp.psc-cfp.gc.ca/psrs-srfp/applicant/page1710.

A variety of assessment tools may be used. You will be advised of these tools at each assessment phase of this process.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.