ANTICIPATORY: Administrative Assistant to the Registrar

Update: ***The closing date for this selection process has been extended. If you have already submitted your application, you do not have to re-apply. ***

Important messages

The organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System.

Work environment

Created in November 2014, the Administrative Tribunals Support Service of Canada (ATSSC) is responsible for providing support services and facilities to 11 federal administrative tribunals by way of a single, integrated organization.

Our offices are located in the downtown Ottawa area.

We are a new organization looking for dynamic and enthusiastic persons open to new ideas.

Intent of the process

A fully or partially assessed pool may be created and may be used to staff similar positions at an identical or equivalent group and level with various bilingual linguistic requirements, tenures and security clearances within the Administrative Tribunals Support Service of Canada (ATSSC). All other federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) may use this selection process to appoint a candidate to a similar position within their organization.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 3,000 words (maximum) "You must provide a cover letter in which you must clearly demonstrate how you meet the education and experience criteria listed in the essential and asset qualifications (if applicable). You must use each criterion as a header and then, using clear and concrete examples, write one or two paragraphs explaining when, where and how you obtained each education and experience criterion. Describe the examples in specific terms, providing sufficient details so that the screening board can clearly understand the circumstances. Content of your response must be supported by your résumé. Lack of examples and details may result in your application being rejected. Your résumé will be used as a secondary source to validate the information described in the cover letter. Please note that point form or a “copy and paste” from your résumé are not sufficient. Failure to provide a complete application, consisting of both a cover letter and a résumé, may result in your application being rejected."

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED : Secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE

E1: Significant* experience in providing administrative support services (such as, but not limited to, word processing, reviewing and editing correspondence, preparing travel arrangements, filing, organizing meetings, conferences and seminars, coordinating budgeting and expenditures, applying financial controls, and managing calendars, agenda and mail) to a manager.

E2: Experience in drafting and editing documents such as memoranda, briefing notes or correspondence.

* “Significant experience” is defined as the depth and breadth of the experience normally associated with having performed a broad range of activities over a minimum period of approximately one (1) year

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EXPERIENCE

AE1: Experience working in a legal or quasi-judicial environment.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

ABILITIES

A1: Ability to plan, prioritize and organize work.

A2: Ability to meet deadlines and to work under pressure.

A3: Ability to communicate effectively in writing.

A4: Ability to communicate effectively orally

PERSONAL SUITABILITY

PS1: Flexibility

PS2: Dependability

PS3: Initiative

PS4: Judgement

PS5: Attention to detail

PS6: Effective Interpersonal Skills

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE

AK1: Knowledge of the mandate of the Canadian international Trade Tribunal.

ORGANIZATIONAL NEEDS

Employment Equity may be used to address demonstrated under-representation of designated groups (Women, Visible Minorities, Persons with disabilities and persons of Aboriginal descent).

OPERATIONAL REQUIREMENTS

Willingness and ability to work occasional overtime.

Conditions of employment

Reliability Status security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent.

Proof of your education credentials will be required at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Asset qualifications may be used for the screening or when selecting candidates for appointment, therefore, if you meet the asset experience qualification(s) listed above, please be sure to clearly demonstrate this in your application.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Your cover letter and résumé may be used to evaluate the ability to communicate effectively in writing.

Candidates from outside the public service will be responsible for all travel costs associated with this selection process.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Persons with disabilities preventing them from applying on-line or persons without access to the internet are asked to contact 1-800-645-5605.

Only on-line applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include:
- modify your application/resume at any time before the closing date;- complete screening questions which will highlight your qualifications to the hiring manager;
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results.

Top-down selection may be used during any stage of the selection process. Please note that achieving a pass mark on any of the assessment used does not mean you will move forward in the selection process. The selection board may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.