Administrative Coordinator - ADM Office

Important messages

This process is being advertised as a result of the cancellation of process 17-DND-EA-ADMST-417105 (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/admin/1655146/page11090?view=1041552). If you were previously screened in on process 17-DND-EA-ADMST-417105 and are in the area of selection for this process, your candidacy will be considered and you need not re-apply.

Work environment

ADM (S&T) will be moving to the new Carling Campus in the west end of Ottawa. This new state-of-the art facility will allow employees to work better together in a natural and modern setting.

Intent of the process

The immediate intent of this process is to staff 3 vacant AS-03 positions and then create a pool of qualified candidates to staff future vacancies within the Department of National Defence in the National Capital Region.

Positions to be filled: 3

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE

1. Significant* experience in coordinating and providing administrative support services to senior executives particularly in managing an email inbox, organizing meetings, drafting meeting agendas and creating records of decision

2. Experience in event planning

3. Experience making domestic travel arrangements for senior executives and preparing travel claims.

4. Experience in managing an office budget, financial reporting and forecasting.

5. Experience in researching, coordinating and preparing correspondence.

*Significant is defined as the depth and breadth of experience associated with the performance of the duties which would normally be acquired over a period of at least two (2) years.

KNOWLEDGE

1. Knowledge of the structure, mandate and priorities of ADM(S&T) / Defence Research and Development Canada (DRDC)

2. Knowledge of agenda/time management practices to manage an executive’s calendar;

3. Knowledge of procedures required to make efficient and cost-effective travel arrangements.

ABILITIES

1. Ability to prioritise workload, establish priorities and meet deadlines;

2. Ability to work under pressure;

3. Ability to work in a fast-paced work environment.

4. Ability to communicate effectively orally;

5. Ability to communicate effectively in writing;

PERSONAL SUITABILITY

1. Effective interpersonal skills

2. Judgement

3. Thoroughness

4. Initiative

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION

Completion of a post-secondary diploma from a recognized institution in a related field.

Degree equivalency

EXPERIENCE

1. Experience using tracking systems for files, correspondence and other documents.

2. Experience working with Government of Canada directives relating to administrative, travel and financial practices

3. Experience making international travel arrangements for senior executives and preparing travel claims.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS

Occasional overtime may be required.

Conditions of employment

Reliability Status security clearance

Other information

Reference checks may be sought.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on line:
-Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line. To submit an application online, please select the button "Apply Online" below.

When completing the screening questions, remember that the assessment board cannot make assumptions about your experience and education . It is insufficient to say that you have the required qualifications or to list your current or past duties. Rather, candidates must demonstrate how they meet the education and experience criteria listed in the job opportunity advertisement by providing CLEAR AND CONCRETE EXAMPLES.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.