Administrative/Clerical Positions

Duties

Administrative Assistants/Clerks with the Department of National Defence perform a variety of duties which may include: reception; records management; data entry and retrieval; document creation, processing or tracking; coordinating or supporting meetings or events; and use and maintenance of office equipment and supplies. The specific duties vary across positions/organizations as does the scope of responsibilities assigned. This work may be performed within a range of organizations/work environments such as office, warehouse or maintenance facility work settings. The work may require lifting and carrying of heavy items or boxes or reaching for folders or items from a range of high to low shelving/storage areas.

Work environment

CFB Suffield is considered to be a semi-isolated base. We are located approximately 50 kms north west of the City of Medicine Hat in the southeast corner of Alberta. Most of the civilian personnel who work at the base live either in Medicine Hat or in the small town of Redcliff just to the west of the Medicine Hat city limits. This is an important point to note as there is no accommodation on the base and there is no public transportation to the base. Personnel either drive their own vehicle or car pool with others. Commuting assistance is provided for employees who live in Medicine Hat or Redcliff. For other information on the City of Medicine Hat, I suggest you look at their website at www.medicinehat.ca. For information on CFB Suffield, please visit: http://www.army-armee.forces.gc.ca/en/cfb-suffield/index.page?

Intent of the process

A pool of qualified candidates may be created and used to staff similar permanent or temporary vacancies (including internal staffing, such as acting appointments) within the Department of National Defence in Suffield, AB.

Positions to be filled: 5

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

CR 03/04/05 & AS 01
Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

CR 03/04/05 & AS 01
Recent* experience using Microsoft Office software, such as Outlook, Word or Excel.
(* Recent is defined as experience obtained in the last five (5) years).

CR 03/04/05 & AS 01
Recent* experience providing general administrative support services including but not limited to formatting documents, photocopying, filing or data entry.
(* Recent is defined as experience obtained in the last five (5) years).

CR 04/05 & AS 01
Positions will require recent* experience providing administrative support services in one or more of the following areas (as applicable to the position being staffed):
• health services/medical;
• finance, such as Accounts Payables, Accounts Receivables, or reconciliations;
• travel coordination or processing travel claims;
• procurement of goods or services;
• human resources;
• pay/payroll or benefits;
• executive assistant or assistant to a senior manager;
• mailroom support services; or
• client service.
(* Recent is defined as experience obtained in the last five (5) years).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary education in a relevant field of study (for example: business administration, office administration, etc.).

Possession of a medical terminology certificate.

Degree equivalency

Experience using one or more of the following computer systems/software:
. financial management accounting databases (i.e. Simply Accounting, AccPac, etc.); or
. Departmental (DND) systems, such as PeopleSoft, Human Resource Management System (HRMS), Defence Resource Management Information System (DRMIS), or ClaimsX.

Experience in supervision.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative - anticipatory

Information on language requirements

CR 03/04/05 & AS 01
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to manage multiple priorities and deadlines.

CR 05 & AS 01
Ability to independently provide advice and recommendations.

CR 03/04/05 & AS 01
Effective Interpersonal Relationships
Attention to Detail/Thoroughness
Initiative
Flexibility
Dependability

Some positions may require one or more of the following (as applicable to the position being staffed):
Discretion
Client Service Orientation
Autonomy

The following may be applied / assessed at a later date (may be needed for the job)

Ability to use Microsoft Office programs such as Word and Excel.

Organizational Needs:

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: Aboriginal peoples, Visible Minorities, Persons with Disabilities and Women.

Operational Requirements:

Some positions may require one or more of the following (as applicable to the position being staffed):
- overtime;
- travel;
- possession of a valid unrestricted provincial driver's license;
- obtaining/retaining a Department of National Defence 404 Operator's Permit;
- obtaining/retaining a Form Motor Transport (FMT) 600 Operator’s Permit; or
- use of Personnel Protective Equipment (PPE) such as wearing safety footwear.

Conditions of employment

Various, including Reliability and Secret.

Other information

Salary:
CR 3 - $43,078 - $46,467
CR 4 - $47,729 - $51,518
CR 5 - $52,162 - $56,471
AS 1 - $51,538 - $57,643

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid email address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Please note that all written communication submitted may be used to evaluate the ability to communicate effectively in writing.

Reference checks will be sought.
An interview will be administered.
A test will be administered.

Candidates must clearly demonstrate in their resume that they meet the education and experience requirements. Failure to provide sufficient information will result in the candidate being screened out.

Screening Questions: Note that this information may be validated against your resume. "See resume", or a similar response, is not an acceptable response to screening question(s). Failure to clearly and fully address experience in your resume may impact such validation.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. If this criterion is used, only those who have indicated that they are a member of the designated group specified in the merit criteria will be considered.

When you submit an application for this selection process, you are applying to a continuous intake inventory. Random selection/application of selection criteria may be used to identify which applicants will be referred for further consideration in this process.

Applications may be considered valid for random selection/referral for consideration for approximately 1 year after the advertisement closing date. This period is approximate and may be shorter or longer depending on the validity of the applicant pool and organizational needs.

The client organization will accept applications on-line only. All job applications must therefore be submitted via the www.canada.ca site. Following are some of the benefits associated with applying on-line.
-Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.
To submit an application on-line, please select the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.