ADMINISTRATIVE CLERK (ANTICIPATORY)

Important messages

Please take note that the Indigenous and Northern Affairs Canada (INAC) reserves the right to verify claims of Aboriginal affiliation. For appointment processes where the area of selection was limited to Aboriginal peoples or to members of designated employment equity groups that included Aboriginal peoples, the Aboriginal candidates proposed for appointment or appointed must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment, even if they have already self-declared as an EE member when applying.

https://www.canada.ca/en/public-service-commission/services/appointment-framework/employment-equity-diversity/affirmation-aboriginal-affiliation/affirmation-aboriginal-affiliation-form.html
Candidates must demonstrate, in their cover letter how they meet the EDUCATION and EXPERIENCE factors listed in the essential qualifications and asset (other) qualifications (if applicable). It is NOT sufficient to only state that these qualifications are met or to provide a listing of current or past duties & responsibilities. Rather, you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by describing examples of work performed. Information described in an application, cover letter, or screening questions must be supported by your corresponding résumé. Failure to provide sufficient information, in the format required, may result in your application being eliminated from the process.

A RANDOM OR TOP DOWN SELECTION OF CANDIDATES MAY BE USED IN THE DETERMINATION OF THOSE TO BE GIVEN FURTHER CONSIDERATION IN THE ASSESSMENT PROCESS.

The client organization will accept applications ON-LINE ONLY.

Intent of the process

The intent of this ANTICIPATORY process is to fill:

STREAM 1 – Administrative Clerk (General)
STREAM 2 – Administrative Clerk (Finance)

PLEASE CLEARLY INDICATE WHICH STREAM(S) YOU ARE APPLYING FOR IN YOUR COVER LETTER.

A pool of partially and/or fully assessed candidates may be established to staff similar positions within INAC with various linguistic profiles, security requirements as well as tenures, which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION

STREAMS 1 AND 2

A secondary school diploma or employer-approved alternatives.

NOTE:
Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

EMPLOYER-APPROVED ALTERNATIVES TO A SECONDARY SCHOOL DIPLOMA
1. a satisfactory score on the PSC test approved as an alternative to a secondary school diploma; or
2. an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES

STREAMS 1 AND 2

E1. Experience providing program or financial information to clients or management.

E2. Experience processing data into a computerized system

E3. Experience using word processing and spreadsheet software

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

STREAM 2 ONLY

E4. Experience in analyzing, verifying, or processing financial transactions

ABILITIES:

STREAMS 1 AND 2

A1. Ability to perform general clerical duties (*Please see "Other Information" below)

A2. Ability to effectively communicate orally

A3. Ability to effectively communicate in writing

A4. Ability to manage multiple priorities

A5. Ability to use reasoning skills to solve problems (*Please see "Other Information" below)

A6. Ability to analyze and reconcile data

PERSONAL SUITABILITY:

STREAMS 1 AND 2

PS1. Demonstrating Integrity & Respect

PS2. Thinking Things Through

PS3. Working Effectively with Others

PS4. Showing Initiative & Action Oriented

PS5. Dependability

PS6. Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION

AEDU: Diploma from a recognized post-secondary institution with specialization related to the position being staffed.

Degree equivalency

EXPERIENCES

AE1. Experience extracting reports from databases or spreadsheets.

AE2. Experience in using an integrated financial system such as Oracle Financials or Statistical and Analytical Data Processing System (SAP).

AE3. Experience working with the Grants and Contributions Information Management System (GCIMS).

AE4. Experience in analyzing, verifying, processing or auditing financial transactions.

AE5. Experience in applying financial policies, procedures or directives.

AE6. Experience in verifying and coding invoices and expense claims, such as travel, hospitality, contracting/purchasing

AE7. Experience in providing administrative support services to a grants and contributions program.

AE8. Experience in providing administrative support services in a federal government financial environment.

AE9. Experience using an information management system (such as iCase, iRIMS, or GCDOCs).

Conditions of employment

Various security clearances: Reliability clearance , Secret clearance.

Willing and able to work overtime as required, may be on short notice.

One or more of the following conditions may be required depending upon the position being staffed:

Physical effort required when lifting, carrying and handling boxes of records and other various materials up to 20 kilograms.

Walking, reaching, bending and stretching to retrieve files and records stored on shelving up to three metres high.

Some work is performed in a file room environment where there is a continuous exposure to dust and dry air caused by a large number of shelved files.

Other information

PLEASE NOTE:

Ability to perform general clerical duties: May be assessed with the Office Skills Test (OST-200). For more information on this test, please visit the following site:

https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/human-resources-toolbox/personnel-psychology-centre/consultation-test-services/public-service-commission-tests/office-skills-test-ost-200.html

Ability to use reasoning skills to solve problems: May be assessed with the Unsupervised Internet Test (UIT) of Cognitive Ability – Level 1 (UIT CA1 208), and the General Competency Test: Level 1 (GCT1). For more information on this test, please visit the following site:

https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing/unsupervised-internet-test-cognitive-ability-level-1.html

https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/human-resources-toolbox/personnel-psychology-centre/consultation-test-services/public-service-commission-tests/general-competency-test-level-1-1-207.html

For this selection process, our intention is to communicate with applicants by EMAIL for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants MUST include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

A variety of assessment tools may be used in the assessment of candidates, such as: *written test, practical test, situational exercise, *oral interview, simulation, presentation, role play, work samples, performance appraisals and/or *reference checks. Some assessment tools may be administered electronically, others, in-person. (*indicates those tools that will most likely be used in this process.)

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

Candidates whose applications are retained for further consideration may be required to travel to attend an interview or for the administration of a test. If you are asked to travel in relation to this appointment process, you should direct any questions you have about travel entitlements to the hiring organization, when contacted, and they will provide you with the necessary information.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
Applicants can verify the status of their applications, at any time.
Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.