Various administrative positions in the Federal Public Service

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

This process is managed by the Public Service Commission (PSC) of Canada on behalf of federal departments and agencies.

If you qualify, you may be contacted for positions as they become available (applicants do not apply to a specific job). If contacted, candidates may be further assessed, if deemed necessary, for the job to be filled.

Work environment

With approximately a quarter-million employees, the Public Service of Canada is the largest employer in the country. Our departments and agencies deliver important services to Canadians from providing old age security and employment insurance benefits to protecting Canadian sovereignty to helping families save for higher education. We are responsible for regulating the safety of food and drugs, undertaking research and development to protect our shared environment promoting Canada's national interests around the world, and developing economics, trade and energy policies, among many other duties.

We offer an inclusive environment, a variety of learning and professional development opportunities for career progression, competitive compensation, including pension and a full range of benefits.

We are recruiting talented people who want to make a difference in the lives of Canadians and who want to join the dynamic teams who support the federal Public Service in its responsibilities.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EXPERIENCE:

Experience providing administrative support services in an office environment*;

Experience using word processing and spreadsheet software programs.

*Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
Various language requirements:
-Bilingual: you will need to be able to work in English AND in French (reading, writing and oral proficiency). The level of bilingual proficiency varies depending on the position, however, BBB/BBB is the minimum required.

Information on language requirements

EDUCATION:

-Secondary school diploma OR
-A satisfactory score on the PSC's General Intelligence Test (GIT-320). If you do not have a secondary school diploma, you will be invited to this test.

Degree equivalency

COMPETENCIES:

Reasoning skills;
Judgment;
Written communication;
Oral communication;
Interpersonal skills.

The following may be applied / assessed at a later date (may be needed for the job)

DEPENDING ON THE POSITION, IT WOULD BE GREAT IF YOU HAD ONE OR MORE OF THE FOLLOWING:
-Graduation with a degree from a recognized university;
-Successful completion of vocational program, certificate, diploma or degree from a recognized institution in office administration, business administration, or in any other field relevant to the work to be performed;
- Experience in performing tasks related to financial information or financial documents (e.g. budget tracking and forecasting, acquisition card reconciliation or petty cash);
- Experience coordinating administrative activities in the office of a senior manager (director-level and above);
- Experience scheduling and organizing travel arrangements, or processing claims;
- Experience providing contracting or procurement support services;
- Experience working in a fast-paced or high volume environment (e.g. call center, help line, marketing, sales, or surveys);
- Experience working in a human resources environment.

OPERATIONAL REQUIREMENTS:

Operational requirements specific to the position being staffed may be applicable.

Conditions of employment

Various security and/or medical requirements depending on the position.The hiring organization is responsible for the security and, if necessary, medical clearance process.

Other conditions may apply depending on the position being staffed, such as but not limited to: requirement to work overtime on short notice, requirement to travel within Canada, requirement to work shifts, etc.

Tests

PSEE - Test of Reasoning UIT

Applicants must complete the Public Service Entrance Exam: Test of Reasoning Unsupervised Internet Test (UIT) as part of the screening for this selection process. This test assesses reasoning and problem solving ability. You will have 90 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Test of Reasoning Unsupervised Internet Test

Other information

Persons with a disability preventing them from applying online are asked to contact 1-800-645-5605.

We will contact you by e-mail and/or via your Public Service jobs account. Please ensure that your e-mail address is valid and accepts messages from unknown users.

In-person testing sessions to assess competencies will ONLY take place in cities where the PSC is located: Halifax, Gatineau, Montreal, Toronto, Vancouver.

Random and/or a top-down selection and/or the application of asset criteria may be used at any step of the process.

Candidates will be required to pay for their own travel expenses associated with the assessment as well as relocation expenses, if applicable.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.