Clerical & Administrative Positions

Important messages

Information you must provide:

Responses to the screening/text questions in the online application

Candidates must clearly demonstrate in the screening questions how they meet the Essential education and experience criteria AND all criteria listed in the Asset qualifications. When completing the screening and text questions, remember that the assessment board cannot make assumptions about your experience. You must provide concrete examples that clearly illustrate how you meet the requirement. Clear and concrete examples are defined as illustrations in which you fully explain the actions, considerations and steps you completed in order to gain the experience you are describing. Comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

Candidates will not be contacted for missing or incomplete information.

Intent of the process

A pool of qualified candidates may be established and may be used to staff this position or similar positions on an indeterminate or term basis..

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school

Degree equivalency

Experience in the use of Microsoft Office Suite applications, including Outlook, Word and Excel.

Experience providing administrative support services in at least three (3) of the following:
a) Maintaining electronic or hard-copy files;
b) Arranging travel, training and/or events;
c) Preparing and editing correspondence. (ex. documents, reports, etc.)
d) Taking meeting minutes;
e) Requisitioning supplies and maintaining inventory;
f) Purchasing goods and services;
g) Fielding telephone and/or in person inquiries;

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

• Ability to plan, organize and prioritize tasks.
• Ability to communicate orally
• Ability to communicate in writing
• Ability to perform essential clerical tasks quickly and accurately

• Dependability
• Effective Personal Relationships
• Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

Successful completion of an acceptable post-secondary educational program, in Office Administration, Business Administration or another specialty relevant to the position to be staffed.

Degree equivalency

• Experience in making domestic or international travel arrangements.
• Experience providing financial support services in one (1) or more of the following:
a) Reconciling financial transactions;
b) Verifying and paying invoices;
c) Extracting, reconciling, interpreting and compiling financial information for use by management;
d) Preparing budgets and financial spreadsheets
e) Creating contracts and/or purchase orders
• Experience using financial software packages such as Salary Management Information System (SMIS), Management Reporting System (MRS), Abacus, SAP, Quicken, etc.
• Experience using virtual meeting technologies such as teleconferencing, video conferencing, or webinar.
• Experience using a travel system such as the Hogg Robinson Group (HRG) travel system.
• Experience using the MariTime Software system
• Experience using Phoenix as a Timekeeper (Time and Labour Module)
• Experience in the completion of staffing related paperwork.
• Experience in the scheduling of individuals for training courses and/or activities.

Organizational Needs:
Membership in one of the designated Employment Equity groups.

Operational Requirements:
• Willingness to work overtime as required
• Willingness to travel as required

Conditions of employment

Reliability Status security clearance

Other information

As an equal opportunity employer, Fisheries and Oceans Canada is committed to accommodating the needs of persons with disabilities. If you have any health or physical limitations, which may adversely affect your performance during any phase of the appointment process, please identify any accommodation needed.

Please note that it is the responsibility of the candidate to advise the Regional staffing representative of any requirement for accommodation. Should you decide to proceed with the assessment without due accommodation, there will not be an opportunity to request accommodation after the fact and you must accept the assessment results.

Candidates are to note that all results and invitations will be sent electronically. We request therefore that we provide us with a valid electronic address when you apply,

A Statement of Merit Criteria and Work Description are available upon request.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is complete.

Reference checks may be sought.

Interviews may be conducted via telephone or video conference.

A PSC test(s) may be administered.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must provide proof of your education credentials.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The public service will accept any Foreign Educational Credentials as long as they are deemed comparable to Canadian standards, through a recognized credential assessment service. For further information, please visit http://jobs-emplois.gc.ca/psr-rp/equiv-can-eng.htm

It is the candidate’s responsibility to obtain the appropriate documentation from the recognized educational institution. Candidates will be required to submit proof of education during the assessment phase of the staffing process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.