Manager, Administrative Services; Administrative Services Coordinator

Intent of the process

Intent / Result of this process: A fully qualified pool of candidates resulting from this staffing process will be established and may be used to fill similar positions with various tenures (Specified Period, Assignment, Indeterminate, Acting, Secondment) depending on the position being staffed. Once established, the qualified pool will be valid for one (1) year with the possibility of being extended.

Positions to be filled: 2

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ED: Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EX1: Experience in managing administrative, financial and/or human resources services for senior management.

EX2: Experience in participating in working groups and committees

EX3: Experience in providing advice and making recommendations to management.

EX4: Experience working in an environment with shifting priorities and tight deadlines.

EX5: Extensive experience* using the Microsoft Office Suite, including MSWord, MSExcel, MSOutlook and MSPowerPoint.
* "Extensive experience" refers to a major responsibility of the job, not just an occasional task.

EX6: Experience in financial administration, including: planning and monitoring budget forecasts, journal vouchers, expenditures, and generating financial reports

EX7: Experience in **supervision.

**Applicants must clearly demonstrate that they have supervised staff, assigned work, managed and assessed performance, and have contributed to or developed staffing plans. Applicants must indicate the number of staff they supervised.

K1: Knowledge of Transport Canada’s departmental mandate, strategic direction and priorities.
K2: Knowledge of financial policies and procedures.
K3: Knowledge of human resources management policies and practices.
K4: Knowledge of legislation and policies: records management & Access to information and Privacy Acts.

C1: Values and ethics - Serving through integrity and respect
C2: Strategic thinking - Innovating through analysis and ideas
C3: Engagement - Mobilizing people, organizations, partners
C4: Management excellence - Delivering through action management, people management, financial management

A1: Ability to plan, organize and identify priorities.

A2: Ability to communicate effectively orally.

A3: Ability to communicate effectively in writing.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

AED: Graduation with a degree from a recognized post secondary institution.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Conditions of employment

Reliability Status security clearance - Various security clearances, depending on the position being staffed: Reliability, Secret

Willingness and ability to work overtime with minimum or no advance notice

Willingness and ability to travel at short notice for extended periods within Canada using all modes of transportation.

Other information

Candidates must clearly demonstrate how they meet the essential education, occupational certification and experience qualifications listed in the Statement of Merit Criteria, as well as the assets (if applicable), by providing concrete and detailed examples in their resumes and responses to the on-line questionnaire. Failure to provide sufficient information may result in your candidacy being screened out.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Candidates are entitled to participate in the selection process in the official language of their choice.

Successful candidate(s) must meet and maintain the conditions of employment throughout their employment.

Communications for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required and to update their personal information when it changes. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time sensitive correspondence may be transmitted via email and it will be the candidate's responsibility to ensure they check their emails regularly. Failure to respond to communications may result in elimination from this process.

Candidates will be required to provide original proof of education as part of this selection process. Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca<http://www.cicic.ca> for further information.

All notifications related to this selection process will be posted on www.canada.ca/government-jobs<http://www.canada.ca/government-jobs>.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.