Data Entry Clerk

Important messages

The candidates MUST provide concrete and detailed examples to clearly demonstrate how they meet the education and experience requirements listed in the essential qualifications and asset qualifications section. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. The curriculum vitae will be a secondary source to confirm the experience described in the screening question. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Work environment

As an organization, Public Services and Procurement Canada strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc- pwgsc.gc.ca/apropos- about/pe-pc-eng.html.

Intent of the process

Presently, there is no position to be filled. A pool of partially qualified candidates may be established through this process to staff identical or similar positions within the Department of Public Services and Procurement Canada with various language requirements (Bilingual Imperative - level BBB/BBB, English Essential, French Essential OR English or French Essential) and various tenures within the National Capital Region. These positions may be staffed through term or indeterminate appointments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

Successful completion of secondary school education or a combination of education, training and/or experience.

Degree equivalency

Experience

• Recent and significant experience* maintaining information contain in a database (such as but not limited to SQL)

• Recent and significant experience* researching and retrieving data to meet operational demands.

• Recent and significant experience* maintaining electronic and manual filing systems.

• Experience in conducting research using open sources (such as but not limited to Google, Canadian registries) and research of a legal and corporate nature**


* Recent and significant experience is defined as the depth and breadth of experience normally associated with full-time continuous performance of duties for a minimum period of two years within the last four years.

** Legal nature is defined as research in law as but not limited to corporate law, Litigation, Civil law or Criminal law. Corporate nature is defined as research to determine the profile of a business such as but not limited to the financial statements, the Board of Directors and annual reports.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience

• Experience providing recommendation to management*** regarding operational activities.

*** Management is defined as the level of a supervisor and higher.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
This anticipatory process will be used to staff Bilingual Imperative BBB/BBB, English Essential, French Essential OR English or French Essential positions.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge

• Knowledge of the procurement process within Public Services and Procurement Canada.
• Knowledge of the Integrity Regime Policy of Public Services and Procurement Canada.

Abilities

• Ability to use spreadsheets such as but not limited to Microsoft Excel or Lotus.
• Ability to perform clerical tasks accurately and under strict deadlines.
• Ability to communicate effectively in writing.
• Ability to communicate effectively orally.

Personal Suitability

• Effective interpersonal skills
• Initiative
• Judgment
• Attention to details
• Flexibility
• Client Service Proficiency – Level 1

The following may be applied / assessed at a later date (may be needed for the job)

Organizational needs

Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

• Be willing and able to work overtime on short notice

Conditions of employment

Secret security clearance - Be willing to work flexible hours between 7:00 AM to 5:00 PM.

Other information

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

The asset qualifications or the organizational needs can be invoked at any time during a staffing process.

Random or top down selection may be used as screening methods at various stages throughout this selection process in order to manage the number of applications.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Only the screened in candidates will be contacted for further assessment.

Candidates from outside the federal public service will be required to pay for their travel expenses during the assessment process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

You will be assessed using the following tools: written exam, interview and reference checks.

You must be prepared to provide the original or a certified true copy of your educational credentials.

Questions regarding travel and relocation, please visit: http://jobs-emplois.gc.ca/centres/faq-eng.htm#travel.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

NOTES: Client Service Competency Level 1
Behaviours required to effectively respond to diverse client needs and maintain positive relationships with clients.
Listens actively to clients, demonstrates an understanding of diverse client needs and fosters effective two-way communication.
Communicates with clients in a timely manner to provide necessary information and services and to identify potential issues.
Gathers information and consults appropriate parties, when needed, to follow up on client requests.
Resolves client service issues, including urgent ones, in a timely manner. Follows applicable government policies, regulations and procedures impacting client service.
Demonstrates an understanding of own roles and responsibilities, and those of other parties involved in providing client services.
Prioritizes own work to meet client needs within agreed and sometimes tight timelines.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.