Operations Support Assistant

Important messages

ONLY ON-LINE APPLICATIONS WILL BE ACCEPTED in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can:

- modify your application/resume at any time BEFORE the closing date,
- complete screening questions which will highlight your qualifications to the hiring manager,
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results.

Persons who are unable to apply on-line must contact prior to the closing date.

Intent of the process

This process will be used to staff one (1) term position for a period of approximately five (5) months. It may also be used to establish a pool of qualified candidates to staff similar positions at the Office of the Registrar of the Supreme Court of Canada with varying linguistic profiles, security profiles, and tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

Experience providing administrative support services, including preparing and maintaining files, managing the flow of documents and data entry.
Experience providing services to clients in person, by phone and in writing in an office environment.
Experience in general accounting duties, such as accounts payable, accounts receivable, account reconciliation or purchase orders.
Experience in using spreadsheet and word processing software, such as Excel and MS Word.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:

Experience in processing financial transactions in a financial system such as Freebalance.
Experience in verifying and processing travel expense claims.
Experience in providing financial services in a federal government setting.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge:

Knowledge of accounting methods and procedures.
Knowledge of the Financial Administration Act (sections 32, 33, 34).

Abilities:

Ability to detect and correct errors.
Ability to prioritize and organize work.
Ability to work as part of a team.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Personal Suitability:

Judgment
Dependability
Thoroughness
Initiative
Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: visible minorities, women

Information on employment equity

Operational Requirements:

Willingness to work occasional overtime.

Conditions of employment

Reliability Status security clearance

Other information

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Reference checks will be sought.

An interview will be administered.

A test will be administered.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at www.cicic.ca/indexe.stm.

Persons are entitled to participate in the appointment process in the official language of their choice.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.