Executive Assistant to the Director General

Important messages

This position is located in Calgary, Alberta. The successful candidate will be expected to work from the Calgary office.

Note that initial appointees to the Federal Public Service may be entitled to up to $5000 for relocation expenses and Federal Public Service employees will follow the Relocation Directive.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate staffing need: 1 full time permanent position in Calgary, Alberta.

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience coordinating the collection of and dissemination of briefing materials and liaising with offices of senior executives and internal or external clients.
Experience managing or organizing the daily agenda for management such as meetings, conferences, travel and training.
Experience in the preparation and management of correspondence and information: composing, editing, formatting, controlling, tracking, filing correspondence and briefing notes, emails, compilation of information or project data into an electronic information system.
Experience in the provision of financial, travel and hospitality services.
Experience using common word processing, spreadsheet and e-mail software (i.e. Word, Excel, Outlook).
Recent* experience in the provision of administrative support services.

Note: *Recent means the experience was gained within approximately two years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge of office administration practices and procedures.

Initiative
Dependability
Adaptability
Teamwork
Writing skills
Interactive Communication
Discretion

Ability to maintain a constant level of superior service in a demanding and high-pressure environment, respecting deadlines and setting priorities.
Ability to pay attention to details, proofread and detect errors in spelling and grammar.

The following may be applied / assessed at a later date (may be needed for the job)

Graduation with a diploma or degree from a recognized post-secondary institution, in a field relevant to the duties of the position.

Degree equivalency

Experience working in a senior executive office (Director or Director General’s office or equivalent).
Experience using departmental correspondence tracking system such as TRECS (CCM Mercury), Agridoc or other similar electronic document management systems.
Experience in providing functional guidance (training) and supervising staff.
Recent* experience in coordinating domestic and international travel arrangements using a travel management tool such as HRG or equivalent.

Note: *Recent means the experience was gained within approximately two years.

Knowledge of federal government policies on handling and working with sensitive and confidential information.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by workforce adjustment.

Conditions of employment

Secret security clearance

Ability and willingness to work overtime with little notice.

Other information

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.