Administrative Assistant

Important messages

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets). Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process.

Intent of the process

The intent of this process is to create an anticipatory pool that may be used to staff similar positions on a permanent or temporary basis.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

ED1: A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

EXPERIENCE:

EX1: Experience in records management such as filing, tracking and organizing in both paper and electronic versions.
EX2: Experience in handling correspondence and creating various related documents such as letters, minutes of meetings, reports and ministerial correspondence.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY. PLEASE INDICATE IF YOU POSSESS ANY OF THE FOLLOWING IN YOUR APPLICATION:

EDUCATION:

AED1: Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE:

AEX1: Experience in gathering and summarizing information from different sources
to create customized communication products for the purpose of providing recommendations or for internal distribution.
AEX2: Experience in making travel arrangements and processing travel claims
AEX3: Experience dealing with offices of senior government officials
AEX4: Experience in the use, and management of information or database
management systems and related software programs such as ccmMercury,
RDIMS (Records, Document and Information Management System) or eDocs
AEX5: Experience in the provisions of financial activities related to budgetary control
such as Salaries and Wages and Other Operating Costs

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- Bilingual imperative: BBB/BBB, CBC/CBC, CCC/CCC
- English Essential

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES:

A1: Ability to use Microsoft Word and Excel.
A2: Ability to plan, organize and meet tight deadlines.
A3: Ability to analyze problems and recommend solutions.
A4: Ability to communicate effectively orally.
A5: Ability to communicate effectively in writing

PERSONAL SUITABILITIES:

PS1: Effective Interpersonal Skills
PS2: Judgment
PS3: Attention to details
PS4: Dependability

The following may be applied / assessed at a later date (may be needed for the job)

AA1: Ability to analyze and interpret financial data and provide recommendations

Conditions of employment

Security Clearance: Reliability status or Secret

Other information

- You will have to provide proof of your education credentials.
- Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.
- Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.
- PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users. Should your email address change during this process, it is your responsibility to inform us.
- All applications must be submitted online. To submit an application on-line, please select the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.