Judicial Assistant

Important messages

Applicants must apply on-line.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS).

Only on-line applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can:

- modify your application/resume at any time BEFORE the closing date,
- complete screening questions which will highlight your qualifications to the hiring manager,
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Asset qualifications may be applied in this selection process.

Intent of the process

A pool of partially qualified or fully qualified candidates may be established in order to staff similar positions with various tenures, various bilingual linguistic profiles and various security requirements within the Courts Administration Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Completion of a post-secondary school program, certificate or diploma related to the position, such as paralegal studies or legal studies OR an acceptable combination of education, training or experience related to the position.

Degree equivalency

Extensive* and recent** experience as a legal assistant or secretary.

Experience in proof-reading legal documents.

Experience in transcribing information from voice recordings or handwritten notes or electronic transmission of legal texts.

Experience in using a computer and the Microsoft Office Suite software.

Definition:
* “Extensive” is defined as an experience associated with having performed a broad range of activities which is normally acquired over a period of one (1) year.
** “Recent” is defined as within the last two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience working in a judicial* environment.
*Having worked with a Judge

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative: BBB/BBB, CCC/CCC, CCB/CCB

Information on language requirements

General knowledge of legal research tools.

Ability to plan, establish priorities, and meet deadlines.
Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to proof-read legal documents.
Ability to schedule travel and accommodation arrangements including the preparation of itineraries and agendas.
Ability to transcribe information from voice recordings.

Effective interpersonal skills
Reliability
Initiative
Judgment
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Willingness to work from: 8:00 a.m. to 4:00 p.m. or 8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m.
Willingness to occasionally work overtime.

Conditions of employment

Reliability Status security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.