Administrative Assistant for the G7 Summit

Important messages

Please note that your ability to communicate in writing will be evaluated at the screening stage. All other essential qualifications for the job may be assessed during the interview and reference checks.

Duties

- Act as a point of contact for visitors.
- Answer phone calls.
- Evaluate the priority and sensitivity of requests.
- Assign or redirect specific requests to those responsible.
- Participate in special projects.
- Provide administrative services.

Work environment

The Summits Management Office (SMO) within Global Affairs Canada is responsible for planning, organizing and implementing logistics for major international events in Canada. These events allow Canada to demonstrate its values and priorities on an international stage and are opportunities for strategic engagement on the most pressing global issues.
The SMO is responsible for leading in the areas of operational policy development, accreditation, communications, protocol, transportation, procurement, media operations, logistics, security, human resources and finance for major international events hosted in Canada.

Intent of the process

The immediate need is to staff one temporary position in Charlevoix.

A pool of qualified candidates will be established to staff similar positions within Global Affairs Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 800 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

The following will be applied / assessed at a later date (essential for the job)

English or French

Information on language requirements

EDUCATION
- A secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

EXPERIENCE
- Experience in providing reception services or administrative support in an office environment.
- Experience in using personal computers and office software.
- Experience in organizing special events.

ABILITIES
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to organize work, determine priorities and work under pressure.

PERSONAL SUITABILITY
- Client Service Orientation
- Teamwork and Cooperation
- Judgment
- Flexibility

Conditions of employment

Secret security clearance

- Willingness to be able to work extensive overtime.

Other information

Only selected candidates will be contacted. As a result, please provide a valid email address and/or a phone number. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.