Information and Mail Management Specialist

Important messages

1. Our intention is to communicate with candidates through emails and/or through the www.jobs.gc.ca applicant account. Candidates participating in this selection process must include in their application a valid email address and make sure that this address is functional at all times and that their system accepts messages from unknown users (some email systems block the receipt of these types of email).

2. ALL JOB APPLICATIONS MUST BE SUBMITTED USING THE WWW.JOBS.GC.CA WEBSITE. NO APPLICATION WILL BE ACCEPTED BY EMAIL.

3. Random selection may be applied in this selection process.

Duties

Specialist will provide frontline customer services with respect to document management and mail and courier services to employees and managers of the Department.
Without being exhaustive, the tasks include: analyze, classify, index, examine, create, develop and revise the files series; ensure compliance with the policies of information security; receiving external and internal mail, distributing mail in pigeonhole, processing outgoing mail; provide advice and guidance related to records management and mail services to clients.

Intent of the process

The position to be staffed is for a temporary period for the moment. A pool of qualified candidates will be established for future needs, and may be used to staff other similar positions within Fisheries and Oceans Canada. **The linguistic profile is French Essential Only**.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,500 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

High School Diploma.

Degree equivalency

Experience in activities related to paper and electronic document management.

Experience with automated electronic document management tools.

Experience in processing mail service.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary degree in information management, in document management or archival.

Degree equivalency

Experience with the Canada Post mail management tool.

Recent and significant experience* in activities related to paper and electronic document management.

Recent and significant experience* with automated electronic document management tools.

Recent and significant experience* in processing mail service.

*Recent and significant experience is defined as experience that would normally be acquired over a period of two (2) years, within the past five (5) years.

Willingness and ability to travel.

The following will be applied / assessed at a later date (essential for the job)

French essential

Information on language requirements

Knowledge of basic principles (including tools) related to document management.
Knowledge of legal framework (laws, policies and guidelines) related to information management.
Knowledge of rules (practices and procedures) related to the delivery of mail service.
Knowledge of rules (practices and procedures) of security of information

Ability to communicate orally.
Ability to communicate in writing
Ability to manage workflow.
Ability to analyze in order to provide recommendations

Client Service oriented
Able to work alone
Autonomy
Adaptability
Teamwork
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Willingness and ability to lift loads of 30 kg.
Willingness and ability to handle daily mail and make repetitive movements.

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.