Contracts Officer (Inventory)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

APPLICATION INFORMATION:

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 21 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Only on-line applications through the Public Service Resourcing System will be accepted. To submit an application on-line, please click on the button "Apply Online". Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Please note when submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications and, if applicable, other qualifications. When answering these questions, please provide detailed, concrete examples that clearly demonstrate HOW YOU meet the requirement. Failure to clearly substantiate how you meet the screening criteria may result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information. Resumes will be used as a secondary source to validate the experience and education described in the screening questions.

If candidates are pulled from this inventory and are unsuccessful, their application will not be given any further consideration.

Failure to attend assessment may result in the rejection of your candidacy.

Work environment

The Department of National Defence (DND) and the Canadian Armed Forces (CAF) work together to fulfill the Government of Canada’s mission to defend Canadian interests and values, and to contribute to international peace and security. DND is the largest federal government department in Canada and is part of the Public Service of Canada. Internally, DND and the CAF are collectively termed the Defence Team and civilians make up close to 25 per cent of the organization. As public servants and members of the Defence Team, civilians work side-by-side with CAF personnel for the defence of Canada and Canada’s contribution to international security and stability efforts.

We offer an attractive total compensation package that includes a competitive salary, excellent medical and dental plans, pension benefits, flexible work arrangements, safe and healthy work environments, vacation and other types of leave.

Intent of the process

There is an immediate need to staff indeterminate (permanent) and specified period (term) positions in Halifax, Nova Scotia.

Applicants are encouraged to apply only if they are willing and able to work in or relocate to Halifax, Nova Scotia.

Fully assessed and partially assessed pools may be established to staff future positions in Halifax, NS.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of two years* of an acceptable post-secondary educational program from a recognized institution.

*It is the recognized educational institution (e.g. community college or university) that determines if the courses taken by a candidate correspond to two years of a post-secondary program at the institution.

If applicants are screened into the process and contacted, they must be prepared to provide proof of education upon request. Failure to provide the information when requested will result in rejection of application.

EXPERIENCE:

*Recent experience working with Microsoft Office suite including Word, Excel and Outlook.
*Recent experience providing support services in an office environment.
*Recent experience providing client services either in person, by phone or by email.
*Recent experience maintaining files and records.

* Recent experience is defined as one (1) year experience within the last five (5) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

Post-secondary certificate or diploma in studies relevant to the position being staffed such as Supply Chain or Logistics.
Experience providing administrative support in the Federal Public Service.
Experience in the use of Defence Resource Management Information System (DRMIS) or other SAP based enterprise systems.
Experience using Microsoft Access or other database software.
Experience ordering and purchasing goods in a work environment.
Experience in accounts payable/receivable.

OPERATIONAL REQUIREMENTS:

Willingness to work overtime
Willingness to attend training
Willingness to travel for short periods of time

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES AND PERSONAL SUITABILITY:

Ability to communicate effectively orally
Ability to communicate effectively in writing
Attention to Detail
Ability to effectively prioritize workload
Client focus
Effective Interpersonal Relationships
Dependability
Reasoning Skills**
Judgement**

**The Public Service Entrance Exam 371 (PSEE) will assess these qualifications.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups; aboriginal peoples, persons with a disability and visible minorities.

Information on employment equity

Conditions of employment

Various security clearances, depending on the position being staffed: Reliability, Secret.

This factor is not used at the pre-screening stage. The hiring organization is responsible for the security clearance process.

Other conditions of employment may apply, depending on the position being staffed.

Tests

Public Service Entrance Exam UIT

Applicants must complete the Public Service Entrance Exam Unsupervised Internet Test as part of the screening for this selection process. This exam consists of two sub-tests: the Test of Reasoning and the Test of Judgement. While all applicants are asked to take the first sub-test, you will only be invited to take the second sub-test if additional information is required to complete the assessment. You will have 90 minutes to complete the Test of Reasoning and 75 minutes to complete the Test of Judgement (if required). You must complete the test(s) before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Unsupervised Internet Test

Other information

Acknowledgment of receipt of applications will not be sent. We will only contact those candidates screened into the process.

Communication (including invitations for assessment) for this process will be sent by email. It is the responsibility of the Applicant to ensure accurate contact information is provided and updated as required. Applicants who apply to this selection process must include an email address that accepts email from unknown users (some email systems block these types of email). Applicants are strongly encouraged to check their email on a regular basis.

Candidates are entitled to participate in the appointment process in the official language of their choice.

A variety of assessment tools may be used (written examination, interview in person, by telephone or by videoconference and/or reference checks).

Public Service Tests will only be administered at a Canadian Armed Forces Base or Wing. Candidates are required to pay for their own travel expenses for any stage of the assessment process and will not be reimbursed.

At the time of assessment, proof of Canadian Citizenship, proof of Education and at least 2 work references will be required.

A random selection and/or top down selection may be used at any point during the assessment process.

All information obtained throughout the selection process, from the time of application to close of process, may/will be used to evaluate the candidates.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, organizational requirements, or operational needs. However, meeting these criteria is desirable and may be used as a deciding factor in choosing the person to be appointed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.