Administrative Assistant

Important messages

The City of Sarnia is ideally situated in Southwestern Ontario on the beautiful shores of the St. Clair River and Lake Huron. Further information on this location can be found at the following link: http://www.city.sarnia.on.ca/.

This position is located in Sarnia, Ontario. All testing and interviews will take place in Sarnia. Candidates from outside the Federal Public Service will be required to pay for their own travel expenses.

Please Note: The Public Service Commission no longer requires qualified candidate pools to expire. As such, if you have previously qualified in any of the following pools you are not required to re-apply to this posting and will continue to be considered for job opportunities.
17-DFO-CEN-EA-CCG-187952
14-DFO-C&A-EA-CCG-108187

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education and experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information. Should you indicate in your response "please refer to resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Work environment

Fisheries and Oceans Canada is responsible for policies and programs in support of Canada's economic, ecological and scientific interests in oceans and inland waters; for the conservation and sustainable utilization of Canada's fisheries resources in marine and inland waters; for leading and facilitating federal policies and programs on oceans; and for safe, effective and environmentally sound marine services responsive to the needs of Canadians in a global economy.

The Canadian Coast Guard (CCG) owns and operates the federal government's civilian fleet, and provides key maritime services to Canadians. As a Special Operating Agency of Fisheries and Oceans Canada (DFO), the CCG helps DFO meet its responsibility to ensure safe and accessible waterways for Canadians. The CCG also plays a key role in ensuring the sustainable use and development of Canada's oceans and waterways.

Intent of the process

A pool of qualified candidates will be created and may be used to staff positions on a temporary or permanent basis within the Department of Fisheries and Oceans and Canadian Coast Guard in Sarnia, ON.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary School diploma

You will be required to provide original proof of education if your application is accepted. It is your responsibility to provide this information when requested.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Degree equivalency

Experience using Microsoft Word software.

Experience using Microsoft Excel software.

Experience using an electronic mail software (e.g. Microsoft Outlook, GroupWise, Gmail, etc).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Post-secondary diploma in a related field, as required by the position.
A degree from a post-secondary institute in a related field, as required from the position.

Degree equivalency

Experience in the use of Microsoft PowerPoint.

Experience providing client services either in person, by phone or by email.

Administrative support experience in the field of finance.

Administrative support experience in the field of human resources.

Administrative support experience in the field of procurement.

Administrative support experience in the field of program administration.

Experience providing administrative support to members of management.

Administrative support experience in records management.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

*Reasoning Skills
Attention to detail
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Dependability
Effective Interpersonal Skills

*Reasoning skills will be assessed using the General Competency Test Level 1 (GCT1).

Conditions of employment

Reliability Status security clearance

Willing and able to work overtime, as required.
Willing and able to travel, as required.

Tests

Cognitive Ability - Level 1

Applicants must complete the Unsupervised Internet Test of Cognitive Ability - Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Unsupervised Internet Test of Cognitive Ability - Level 1

Other information

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

The ability to communicate effectively in writing as well as attention to detail will be assessed throughout the selection process which may include written communication candidates have with the Department from the time they apply, including their application.

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

It is expected that in-person testing will take place between July 17, 2017 and August 17, 2017 in Sarnia, Ontario. Candidates must be available for this testing.

Candidates from outside the Federal Public Service will be required to pay for their own travel expenses.

Reasoning skills will be assessed using the following:

- General Competency Test Level 1 (GCT1 - 207)

***IMPORTANT***
If you already have valid results for this tests, please ensure that you have a copy of your results and be prepared to send them when requested. Information on how to obtain your previous results is available on the following website: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/tst-rslt-examn-eng.htm

Reference checks will be sought.
An interview will be administered.

The client organization will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
Applicants can verify the status of their applications, at any time.
Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.