Various Administrative Positions: This is your Opportunity @ ACOA!

Important messages

All job applications must be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

-Applicants can create a profile and résumé that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/résumé at any time.
-Applicants can verify the status of their applications at any time.
-Applicants can be notified electronically of tests or interviews and results.

For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button “Apply Online” at the beginning of this document. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

You must complete the SCREENING QUESTIONS in which you clearly demonstrate (by providing appropriate examples) how you meet the EDUCATION and EXPERIENCE criteria listed in the essential qualifications. It is your responsibility to provide a COMPLETE APPLICATION consisting of both the SCREENING QUESTION ANSWERS and RÉSUMÉ. FAILING TO DO SO MAY RESULT IN YOUR APPLICATION BEING REJECTED.

Work environment

At the Atlantic Canada Opportunities Agency (ACOA), we are invested in our people, our communities, and our economy. Every single one of our employees contributes to our success – and the success of our region. We work together to help businesses become more competitive, innovative and productive, to develop and diversify local economies in our communities, and to champion the strengths of Atlantic Canada. Come build a stronger Atlantic economy with us!

To give you a better idea of who we are, watch this short video: https://www.youtube.com/watch?v=WM8ICy6ZrvE

Intent of the process

The intent of this process is to staff 2 (indeterminate) permanent positions. A pool of candidates will be established through this process to staff anticipated permanent and/or temporary vacancies. This pool will be valid for 1 year with possibility of extension.

ACOA may staff similar bilingual positions with comparable salary ranges with this process. Please note that these may include classifications which differ from the ones listed.

Positions to be filled: 2

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION:

Completion of a post-secondary program of at least one year in a field related to the position OR an acceptable combination of education and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE:

-Experience in providing administrative support services to a team/unit and/or a manager.
-Experience in organizing meetings, conference calls and/or events.
-Experience in formatting and proofreading various documents, reports and materials.
-Significant* experience in working with computer software applications such as Microsoft Office Suite (Word, Excel, Power Point) and Outlook.

*Significant means a depth and breadth of experience normally associated with a minimum of approximately 2 years experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

ASSET EXPERIENCE:

-Experience in providing administrative support related to one of the following fields: human resources management, communications, finance, procurement of goods and services, facilities management, evaluation.
-Experience in financial administration, including budgeting or accounting operations.
-Experience working with SharePoint.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative: BBB/BBB, CBC/CBC, CCC/CCC

Official languages proficiency will not be assessed for entry to the pool. Candidates entered in the pool will have an opportunity for assessment of their official languages proficiency if and when they are considered for an appointment. However, please be advised that all positions to be staffed will be bilingual imperative.

Candidates already possessing a valid SLE result WILL be required to provide a copy when requested. A copy can be requested, with no charge to the candidate, at the following link:
http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ESSENTIAL COMPETENCIES:

-Planning and organizing
-Attention to detail
-Effective communication skills (written and oral)
-Judgment
-Initiative
-Effective interpersonal skills
-Dependability

Conditions of employment

Security level will be based on the position to be staffed (Reliability or Secret security clearance).

Note: Candidates must meet upon appointment and are responsible to maintain the above conditions of employment throughout their employment.

Other information

Please ensure that you read ALL the points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this selection process.

INFORMATION YOU MUST PROVIDE:

Applicants are required to respond to each of the screening questions through the jobs.gc.ca site application process.

Instructions for all Essential Experience:

For each question, you are required to provide a clear, concrete and detailed example which demonstrated HOW you meet the experience requirement. When describing your examples, make sure that you:

-Choose examples where the complexity, impact and difficulty sufficiently enable you to properly convey the breadth and depth of the experience you possess.
-Concentrate mainly on what you have done. When referring to experience acquired in the context of a team, clearly describe your role and how it differed from the roles of the other team members. For example, it might be best to avoid such expressions as, “We decided to…”, “We organized a …”, or “We felt that…” Any mention of others’ actions should serve solely as context for your actions. Try to phrase your example in the first person (I did, I thought, I said).
-The examples you provide for each question are your opportunity to demonstrate your attainment of the Essential criteria. Therefore, it is vital that the information you provide is complete.
-IMPORTANT NOTE: applicants who indicate in their response “see résumé” or “see applications” will not be accepted and may result in your application being rejected.
-There is a 4,000 character maximum for each screening response in the jobs.gc.ca site.

-Reference checks may be sought.
-An interview may be administered.
-A written exam may be administered.
-An unsupervised internet test may be administered.
-All written and verbal communication obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidate.
-Candidates are entitled to participate in the selection process in the official language of their choice. Please indicate your preferred written and oral official language in your application.
-Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.
-By expressing an interest in a position in this particular location, the applicant acknowledges the requirement for relocation (where applicable).
-You must provide proof of your education credentials.
-A top down selection and/or random selection may be applied at any stage of the selection process.
-Persons with disabilities preventing them from applying on-line are asked to contact us toll free at 1-800-561-7862 for assistance. If you require special accommodation at any stage in the selection process, including a technical aid or an alternative method of assessment to ensure equitable assessment of your qualifications, please indicate this in your application.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.