Administrative Coordinator (RE-03), Life Insurance Group

Duties

This position is responsible for providing efficient and effective administrative support to the Life Insurance Group. The Life Insurance Group is a division of the Insurance Supervision Sector at OSFI. Activities include supporting communication with stakeholders, and coordinating meetings and support material. This responsibility requires daily administrative and financial operations of the office including managing calendars, organizing meetings with senior internal and external stakeholders, drafting, preparing, and editing correspondence and reports, , filing and archiving of reports, documents and correspondence in paper and electronic formats, liaising and coordinating with other executive and administrative assistants and other internal and external stakeholders, arranging travel, preparing expense claims, and liaising with building management and other vendors. The candidate must be results and detailed oriented, with a demonstrated ability to problem solve and manage multiple priorities in a fast-paced environment.

Intent of the process

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EDUCATION
● Successful completion of post-secondary education OR Completion of secondary education and approximately 3-5 years of applicable work experience.

Degree equivalency

ESSENTIAL EXPERIENCE
● Recent and significant experience in providing administrative support in the financial services industry*.

*Financial services industry experience is defined as experience working in a financial institution, including banks, insurance companies, pension funds, wealth management firms, and accounting firms (dealing with audits), as well as government departments that directly deal with the supervision and regulation of these institutions.

● Significant experience in managing a Supervisor’s calendar, organizing meetings and making travel arrangements.

● Significant experience with Microsoft software (e.g. Word, Outlook, Excel, and Power Point).

● Significant experience in drafting and/or reviewing various documents (e.g. emails memos, reports and various correspondences).

● Significant experience in working with an electronic records management system.

● Experience in monitoring divisional budgets.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL KNOWLEDGE
● Knowledge of the methods, techniques and practices related to the delivery of general administrative support services.

ESSENTIAL COMPETENCIES
● Critical Thinking
● Results Orientation
● Service Orientation
● Collaboration
● Excellent written communication skills
● Excellent oral communication skills

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION
● Post-secondary education in a relevant field of study.

Degree equivalency

ASSET EXPERIENCE
● Experience in planning, co-ordinating and managing conferences and/or events from beginning to completion.

● Experience working in a Federal Public Service Department or Agency, in an administrative role.

ASSET KNOWLEDGE
● Knowledge of Treasury Board guidelines, such as travel directives.

ASSET COMPETENCIES
● Developing Myself
● Innovation
● Impact & Influence

Organizational Needs: In order to meet the organization’s employment equity objectives in support of a diversified workforce, ‘right fit’ selection for this position may be made from among qualified candidates who self-declare as being Persons with a disability or Aboriginal peoples.

Conditions of employment

Reliability Status security clearance

Other information

Applicants must clearly demonstrate using concrete examples, how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that are applicable. Applicants must provide concrete examples that illustrate how they meet the requirement, as well as time lines of when this experience was gained (please indicate month and year).

Internal indeterminate employees of OSFI at the same group and level or equivalent may be considered for deployment or assignment before considering applicants in the advertised appointment process.

Reference checks may be conducted.

Your application may be used to assess written communication.

OSFI is a separate agency with its own classification and compensation system. OSFI's staffing is subject to the Public Service Employment Act (PSEA).

It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. To submit an application on-line, please select the button 'Apply online' below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Applicants with disabilities: If you request special accommodation at any stage in the selection process, including technical aid to ensure an equitable assessment of your qualifications, please inform us by sending an e-mail to the following address .

To submit an application online, please click on the button "Apply Online" below.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.