Disclosure Clerk

Important messages

Please note that candidates must submit an application on the Public Service Jobs website at www.canada.ca/government-jobs. If you are unable to submit online, please contact Jilio Khoury before the closing date.

Work environment

The Public Prosecution Service of Canada (PPSC) is a federal government organization responsible for the prosecution of criminal offenses under federal jurisdiction. Our organization consists of approximately 1000 employees in regional offices across the country who all play a key role in strengthening Canada’s criminal justice system.

The Manitoba Regional Office (MRO) is responsible for federal prosecutions throughout the province of Manitoba. The regional headquarters is in Winnipeg, and the office provides legal advice and prosecution services at more than 65 provincial court circuit points, superior court in six cities and towns, and the Manitoba Court of Appeal in Winnipeg.

The majority of the files handled in the MRO involved CDSA offences, ranging from low-complexity matters to prosecutions of sophisticated criminal organizations. The remaining files involved regulatory and economic crimes such as tax evasion, cross-border smuggling and immigration offences, environmental and wildlife offences, and offences relating to the health and safety of Canadians generally.

Intent of the process

The immediate need is to staff one (1) indeterminate position. A pool of qualified candidates may be established from this process and may be used to staff similar positions at Public Prosecution Service of Canada in the Manitoba Regional Office, with varying tenures (such as indeterminate, specified period) and requirements according to the position to be staffed. In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities. The approval of his/her substantive supervisor will be required before an acting/assignment/secondment is offered.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
- Experience in operating a database application.
- Experience in providing clerical support services (such as; maintaining and updating files, obtaining and assembling materials, etc.).
- Experience using Microsoft Office Suite (such as Word, Outlook, PowerPoint, or Excel).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Education:
- Successful completion of a post-secondary diploma or degree in a law related field (already obtained OR obtained before appointment).
- Possession of a legal secretarial certificate or diploma (already obtained OR obtained before appointment).

Degree equivalency

Asset Qualification - Experience:
- Experience working in a legal environment.
- Experience in dealing with public and/or private sector organizations.

Operational Requirements:
Ability to lift heavy boxes (Approx. 15kg).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
- Knowledge of the Public Prosecution Service of Canada and its mandate.

Abilities:
- Ability to communicate effectively in writing.
- Ability to communicate effective orally.
- Ability to manage time and prioritize work.
- Ability to liaise with internal and/or external agencies.

Personal Suitability:
- Attention to detail.
- Dependability.
- Judgment.
- Effective interpersonal relationships.
- Initiative.

The following may be applied / assessed at a later date (may be needed for the job)

The Office of the Director of Public Prosecutions is committed to establishing and maintaining a representative workforce. Qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women may be selected for appointment to fulfill organizational needs.

Conditions of employment

Secret security clearance

Other information

A written examination may be administered.

An interview may be administered.

A simulation/situational exercise/role play may be used for assessment.

Reference checks may be sought.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Selection board members may consider any information obtained throughout the selection process to assess the criteria identified on the Statement of Merit Criteria.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Please ensure that your Personal Record Identifier (PRI) is included in your application if you have one.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates MUST meet each ESSENTIAL qualification and conditions of employment to be appointed to a position.

Candidates MAY be required to meet any/all ASSET qualifications, operational requirements and/or organizational needs, depending on the requirements of the specific position being staffed. Management may choose to apply one or more of these merit criteria at any stage of the process to determine the number of applicants who will advance to the following stage of the selection process.

Indeterminate employees within the Public Service at the same group and level or equivalent may be considered first for deployment. If no deployment is made, the other applicants will be considered in the advertised appointment
process.

Appointment decisions may be based on organizational needs. We therefore encourage candidates to self-declare their membership to any of the following employment equity groups: visible minority, Aboriginal peoples, persons with disabilities, women, should the organizational need be invoked during the appointment process.

You will be required to provide proof of your education credentials and, if applicable, occupational certification, at the time of assessment. Foreign educational credentials must be assessed by a recognized credential assessment service (http://www.cicic.ca/415/credential-assessment-services.canada).

Candidates must include in their application a VALID E-MAIL ADDRESS, and are responsible that it is functional at all times and accepts messages from unknown users.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.