Project Coordinator

Important messages

PLEASE APPLY ONLINE and complete the Screening Questionnaire pertaining to this advertised process. You MUST provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and/or asset qualifications section. An online Screening Questionnaire has been created to assist you in completing this information. Alternatively, if you do not complete the screening questions, one effective approach to prepare your application would be to use the wording of each experience criterion as a heading and then write one or two paragraphs thoroughly demonstrating that you have the required experience and ensure that clear and accurate details are provided.

The screening board cannot make any assumptions about your education and/or experience. It is not sufficient to say that you have the required qualifications or to list your current duties. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA MAY NOT BE GIVEN FURTHER CONSIDERATION. PLEASE NOTE: YOU MUST POSSESS THE EDUCATIONAL REQUIREMENT BY THE CLOSING DATE WHEN YOU SUBMIT YOUR APPLICATION.

Candidate(s) must meet the Essential Qualifications and the Conditions of Employment to be appointed to the position. Candidate(s) may be required to meet the Asset Qualifications, Organizational Needs and Operational Requirements, depending on the requirements of the position being staffed. NOTE: References may be used to verify information provided and to confirm work history and experience.

While an online application is the preferred method, your application can also be sent by e-mail or by fax or by courier, in which case you must indicate the process reference number and your application must be received at the latest on the closing date. You can also send your application by mail in which case it must be postmarked at the latest on the closing date and received within ten (10) calendar days of the closing date.

Duties

Under the supervision of more senior project management personnel, assists in the implementation of minor value non-complex technical construction projects so as to satisfy time, cost, scope and quality requirements consistent with departmental commitments to client departments.

Analyzes client needs for services within a specific technical discipline, reviews plans and specifications and develops work plans for the implementation of minor value non-complex construction projects delivered via contract arrangements.

Participates in the preparation of contract specifications and documentation for construction stages to assist in the acquisition of services for assigned minor value non-complex technical construction projects and participates in the development and the preparation of contract documents in accordance with established departmental standards and practice.

Assists in quality assurance and reviews during the construction phase of service delivery to ensure all objectives of time, costs and quality are being met and satisfy client requirements by reviewing contract documents and project related documents and the work of contractors with respect to adherence to project specifications and terms of reference, and ensures compliance with construction principles, policy requirements and contract regulations.

Coordinates the collection and compilation of statistics, analyses data and information extracted from a wide variety of sources; manipulates and consolidates complex findings into comprehensive analyses and reports on forecasts, project budgets, and project activities and performance.

Assists in the preparation of technical project related documentation, correspondence, presentations, submissions, responses to ATIP requests, memoranda, reports, implementation plans, cost estimates, specifications, etc. for the construction of minor value non-complex technical construction real property projects for client departments.

Conducts on site investigations and surveys to determine the most effective and economical means of carrying out the work on minor non-complex technical construction projects and prepares reports with recommendations; develops detailed cost estimates for specific projects to be used for project planning and for the development of tenders and approval of contracts and other funding and approval documents.

Incorporates health and safety guidelines, processes and procedures in work processes and products; observing health and safety guidelines, processes and procedures in work activities and the work site.

Work environment

Public Services and Procurement helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay, pensions and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates. The immediate use of the pool will be to staff one (1) position in Toronto. However, the results of this process may be used to staff similar or identical positions for future vacancies of various tenures at Public Services and Procurement Canada in the Ontario Region.

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of a post-secondary education in a real property building/construction field such as architectural, engineering, electrical, mechanical, plumbing OR an acceptable combination* of education and/or training and/or experience.

*Acceptable combination is defined as a secondary school diploma from a recognized educational institution and/or training (academic or vocational courses) related to the position and/or four (4) years of continuous experience related to the position.

Note: Your application/résumé must clearly demonstrate how you meet the educational requirements.

Degree equivalency

Experience
1. Experience in the coordination of architectural OR engineering construction projects.
2. Experience in the management of project budgets.
3. Experience in the management of project and contract documents for construction projects.

Note: The Screening Board cannot make assumptions about a candidate’s experience. It is important that candidates clearly and fully explain to what degree they meet each of the above experience requirements, giving specific examples of EACH. Failure to do so may result in being screened out.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge
1. Knowledge of project management practices, including the Project Management Book of Knowledge (PMBOK).
2. Knowledge of project budgets, schedules and scope management.

Competencies
1. Values & Ethics
2. Engagement
3. Client Service
4. Written communication
5. Oral communication

Ability
Ability to use computer software such as Microsoft Office Excel.

The following may be applied / assessed at a later date (may be needed for the job)

Graduation with a degree from a recognized post-secondary institution in Engineering or Architecture.

Degree equivalency

Experience in the management of lease fit-up projects.
Experience in the management of asset based projects.

Operational Requirements
Willing and able to work overtime, as required.
Willing and able to travel, as required.
Willing and able to travel to project sites, as required.

Conditions of employment

Reliability status
Requirement to possess a valid driver's license.
Must be willing and able to travel to project construction sites.
Must be willing and able to work overtime, as required.
Must be willing and able to travel, as required.

Note: Those selected must meet and maintain the above-noted conditions of employment throughout their employment.

Organizational Needs
In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Persons with a Disability, Visible Minorities, Women, or Aboriginal Persons.

Other information

Interested persons must meet each essential qualification to be appointed to the position. However, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

You must be prepared to provide the original, or a certified copy, of your educational credentials.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Travel costs associated with this process may not be covered. Before making any arrangements or incurring expenses, please contact the hiring department.

Acknowledgment of receipt of applications will not be sent; only candidates successful in the screening process will be contacted.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.