Administrative Assistant

Duties

This position provides executive assistance to the Regional Manager, Farm Debt Mediation Service and, as office manager, coordinates office management requirements including mail, office supplies and managing staff office requirements. The position provides support for programs delivered through the regional office, including managing correspondence, client files and database management. The position is responsible for commitments, payments and finance management for the region.

Work environment

The position is part of a regional team that is responsible for demand delivered programs, which results in varying levels of work that must be completed under tight deadlines. As such the position is required to manage multiple priorities in a fast-paced environment.

Intent of the process

This process will be used to staff a temporary opportunity and it may be used to staff a permanent opportunity. A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the location indicated for this process.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school education according to provincial standards or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience using a correspondence tracking system such as TRECS or CCM Mercury.
Significant* experience using common word processing, spreadsheet, presentation, e-mail and organizational chart software (e.g. Word, Excel, PowerPoint, Outlook and Visio).
Experience in providing information to managers and employees on administrative processes, procedures and requirements.

*Significant experience is defined as the depth and breadth of the experience normally associated with having used common word processing, spreadsheet, presentation, e-mail and organizational chart software on a daily basis for a period of at least two (2) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of administrative procedures concerning one of the following areas: hospitality, purchasing, translation, contracting, human resources and travel.

Planning and Organizing
Initiative
Teamwork
Interactive Communication (both oral and written)

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of a post-secondary educational program from a recognized educational institution (ie. undergraduate degree, college diploma, etc).

Degree equivalency

Experience in financial management such as reporting and managing a divisional budget;
Experience in document and information management;
Experience making travel, conference and hospitality arrangements;
Experience preparing and processing correspondence, briefing notes or memoranda;
Experience in the provision of services and advice in the area of accommodations;

Knowledge of Treasury Board policies and/or guidelines pertaining to Human Resources, Finance and Administration.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Placement of Agriculture and Agri-Food Canada (AAFC) employees affected by workforce adjustment.

Ability and willingness to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.