Manager, Information Management

Important messages

Please note that candidates must submit an application on the Public Service Jobs website at www.canada.ca/government-jobs. If you are unable to submit online, please contact Jilio Khoury before the closing date.

Your ability to communicate effectively in writing will be assessed throughout your job application.

Work environment

The Manager, Information Management (IM) is responsible for ensuring that the Government of Canada Policy on Information Management and its supporting Directives are an identifiable and integral element of the Public Prosecution Service of Canada’s governance, programs and services.

The Manager is responsible for leading the implementation of policies, procedures and processes for managing information in order to manage content, business intelligence and decision support, information access, information protection and information privacy.

The Manager is responsible for providing functional direction on postal and courier mail operations to PPSC Headquarters and regional offices.

Intent of the process

The immediate need is to staff one (1) indeterminate position. A pool of qualified candidates may be established from this process and may be used to staff similar positions at Public Prosecution Service of Canada in the National Capital Region, with varying tenures (such as indeterminate, specified period) and with various linguistic profiles and requirements (such as bilingual imperative – BBB/BBB, CBC/CBC) according to the position to be staffed. In the event that an employee of the public service is qualified through this process, and there is a temporary need, he/she may be considered for acting or assignment/secondment opportunities. The approval of his/her substantive supervisor will be required before an acting/assignment/secondment is offered.

This process may be used to staff positions in other departments/agencies working under the Public Service Employment Act (PSEA).

Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of two years of an acceptable post-secondary education program in Information Management or another specialty relevant to the position to be staffed or an acceptable combination of education, training and/or relevant experience.

Degree equivalency

Experience:
- Recent* and significant** experience in managing work to implement policies, procedures and processes for managing information. (This may include the establishment of electronic information repositories; taxonomies for the storage and retrieval of information; information retention periods for information of business value; and information disposition processes).
- Recent* and significant** experience in providing subject-matter advice and guidance in the design and implementation of information technology to control information management.
- Experience in managing human resources***.

*Recent is defined as having performed the duties within the last five (5) years.
**Significant experience refers to the depth and breadth of experience normally acquired over a period of at least three (3) years full-time.
*** For human resources management, applicants must clearly demonstrate how many employees they have directly supervised including assignment of work and assessment of performance, and state for how long.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Education:
Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

Asset Qualifications - Experience:
- Experience leading project teams or working groups on information management related initiatives or projects (for example, GCDocs, Directive on Recordkeeping or Open Government).
- Experience working with electronic document management or records management systems, such as GCDocs.
- Experience analyzing business process issues and implementing Information Management solutions to mitigate them.
- Experience in managing financial resources*.

*Financial resources is defined as being responsible for the financial planning or forecasting or reporting of a budget.

Operational Requirements:
- Willingness and ability to travel on occasion.
- Willingness and ability to work overtime.
- Willingness and ability to work during weekends and holidays.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Knowledge:
- Knowledge of the objective of the Treasury Board Secretariat ‘Directive on Recordkeeping’.
- Knowledge of the objective of the Library and Archives of Canada ‘Multi-Institutional Disposition Authorities (MIDA)’.
- Knowledge of the mandate of the Public Prosecution Service of Canada

Abilities:
- Ability to communicate effectively in writing.
- Ability to communicate effectively orally.
- Ability to plan and organize work in a dynamic environment with tight deadlines and changing priorities.
- Ability to promote an environment of mutual trust in your workplace.

Competencies:
- Demonstrating integrity and respect.
- Thinking things through.
- Working effectively with others.
- Showing initiative and being action oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities and/or women may be selected for appointment to fulfill organizational needs.

Other information

A written examination may be administered.

An interview may be administered.

A simulation/situational exercise and/or role play may be used for assessment.

Reference checks may be sought.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Selection board members may consider any information obtained throughout the selection process to assess the criteria identified on the Statement of Merit Criteria.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Please ensure that your Personal Record Identifier (PRI) is included in your application if you have one.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates MUST meet each ESSENTIAL qualification and conditions of employment to be appointed to a position.

Candidates MAY be required to meet any/all ASSET qualifications, operational requirements and/or organizational needs, depending on the requirements of the specific position being staffed. Management may choose to apply one or more of these merit criteria at any stage of the process to determine the number of applicants who will advance to the following stage of the selection process.

Indeterminate employees within the Public Service at the same group and level or equivalent may be considered first for deployment. If no deployment is made, the other applicants will be considered in the advertised appointment process.

Appointment decisions may be based on organizational needs. We therefore encourage candidates to self-declare their membership to any of the following employment equity groups: visible minority, Aboriginal peoples, persons with disabilities, women, should the organizational need be invoked during the appointment process.

You will be required to provide proof of your education credentials and, if applicable, occupational certification, at the time of assessment. Foreign educational credentials must be assessed by a recognized credential assessment service (http://www.cicic.ca/415/credential-assessment-services.canada).

Candidates must include in their application a VALID E-MAIL ADDRESS, and are responsible that it is functional at all times and accepts messages from unknown users.

When the appointment process is finalized, the Notice of Consideration and the Notification of Appointment or Proposal of Appointment, or the Notice of Acting Appointment, will be posted on the Public Service Jobs website at www.canada.ca/government-jobs. It is candidates’ responsibility to check for notifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.