Administrative Assistant

Intent of the process

A pool of partially qualified candidates may be established through this process to staff identical or similar positions, within Public Services and Procurement Canada (PSPC) with various bilingual language requirements, security requirements and tenures (Indeterminate or term).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

NOTE: You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and asset qualifications section. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Education:
A secondary school diploma or employer-approved alternatives

Degree equivalency

Experience:
Experience in providing administrative support services such as but not limited to: (photocopying, correspondence control, filing systems, mailroom services, records management, reception of calls and visitors, the use of a scanner, data entry, travel arrangements, processing travel claims, drafting meeting minutes, etc.).
Experience in operating a personal computer.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience:
Experience in providing support to the public and triaging public inquiries.
Experience in organizing and planning outreach activities for the public.
Experience in providing information and resources on Government of Canada services.
Experience in providing Executive support.
Experience in human resource support activities
Experience in financial support activities
Experience in preparing agendas and minutes of meetings
Experience in managing and following up on electronic and/or hard copy documents as well as managing filing systems

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Compentecy:
Client Service Competency Level 1

Abilities:
Ability to plan, organize and prioritize their work.
Ability to work as part of a team.
Ability to work under pressure with tight deadlines.
Ability to communicate effectively orally.
Ability to communicate effectively in writing

Personal Suitability:
Dependability
Discretion
Initiative
Effective interpersonal skills

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce and our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women

Conditions of employment

Reliability Status security clearance

Other information

PLEASE APPLY ONLINE. Applications sent by email will not be accepted.

Reference checks may be sought.

A written examination may be administered.

An interview may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

You must be prepared to provide the original or a certified true copy of your educational credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their application.

Acknowledgement of receipt of applications will not be sent.

All communication will be done via the e-mail address provided on the advertisement. It is the candidate's responsibility to ensure that the department has his/her current e-mail address and other contact information.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.