Executive Assistant

Important messages

Environment and Climate Change Canada will accept applications online only. All job applications must therefore be submitted through the Public Service Resourcing System. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Candidates will be asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide concrete examples, for each screening question demonstrating how they have acquired the education and experience criteria in 400 words or less. Please note that
it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate your answers to the screening questions. Failure to clearly demonstrate in your answers how you meet the screening criteria (education and experience) may result in the rejection
of your application.

Note: A cover letter will not be required as the screening questions will
be used for screening purposes.

Intent of the process

The process is to staff 10 indeterminate positions within the Strategic Policy Branch. A pool of qualified candidates may be established to staff similar positions within Environment and Climate Change Canada with various linguistic profiles (bilingual imperative BBB/BBB, CBC/CBC), as well as various tenures (indeterminate, specified period, deployment, acting) and various security clearance levels according to the position being staffed.

Positions to be filled: 10

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
• Experience in working with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Internet Explorer.
• Experience using financial systems and providing services in administrative fields such as human resources, finance or budgeting.
• Experience in making travel arrangements and reconciling travel claims.
• Experience in organizing meetings, teleconferences and events (managing logistics) and coordinating material for meetings.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:
• Experience using the HRG travel management system, for arranging travel and preparing travel expense claims.
• Experience using the SAP financial tool (expense tracking, credit card and budget).
• Experience in managing the day-to-day operations and coordinating the agenda of a senior manager’s office.
• Experience in using a document tracking system such as CCM Mercury.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Official Language Proficiency: Various language requirements (Bilingual Imperative BBB/BBB and CBC/CBC)

Information on language requirements

Knowledge:
• Knowledge of the Directive on Travel, Hospitality, Conference and
Event Expenditures.

Abilities:
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to organize workload and set priorities and achieve results
within deadlines.
• Ability to work under pressure.

Personal suitability:
• Effective interpersonal relationships
• Dependability
• Judgment
• Client service focus
• Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

Organizational needs/requirements:
• Environment and Climate Change Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our Engagement Strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

Operational requirement:
• Must be willing and able to work overtime, often without notice.

Conditions of employment

Reliability Status security clearance - Conditions of Employment:
• Reliability Status security clearance - Some positions may require
Secret Clearance

Other information

-A written examination will be administered.

-An interview will be administered.

-Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

-Reference checks will be sought.

-Candidates must meet the essential qualifications to be appointed to a
position.

-Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

-Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

-Persons interested must submit, by the closing date, a complete application, consisting of the answers to the screening questions, which clearly demonstrates that they fully meet the screening requirements (education and experience required) as well as a résumé. Failure to clearly demonstrate in your answers how you meet the screening
requirements (education and experience), may result in the rejection of your application. Resumes will be used ONLY as a secondary source to validate the experience described in the answers to the screening questions.

-Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

-Notifications related to this process will be posted on the Public Service Resourcing System. Applicants are responsible to refer to Public Service Resourcing System for any and all announcements deriving from this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.