Administrative Assistant

Important messages

*Only online applications will be accepted*

Resumes may be used as a secondary source to validate the education and/or experience described in your answers to the screening questions.

Failure to provide answers to the screening questions will result in your application being rejected.

Information you must provide :

Your resume.

Information about your qualifications: All screening questions in the online application must be answered using concrete examples illustrating how you meet each qualification.

The screening board cannot make any assumptions about your education or experience.

It is not sufficient to simply state that the qualification is “met” or to provide a list of current or past responsibilities.

You must clearly describe HOW, WHEN, and WHERE the qualification was met by providing concrete examples and using a MAXIMUM of 250 words for each qualification. Your resume may be used as a secondary source to validate information provided in your responses to the screening questions.

FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET EACH QUALIFICATION OR FAILURE TO FORMAT YOUR RESPONSE AS INSTRUCTED WILL RESULT IN THE REJECTION OF YOUR APPLICATION FOR NOT DEMONSTRATING THE 'ABILITY TO FOLLOW INSTRUCTIONS'. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION.

Intent of the process

This process will be used to establish pools of candidates that may be used to staff similar positions at an identical or equivalent group and level with various official language proficiencies (bilingual imperative CBC/CBC, bilingual imperative CCC/CCC, bilingual imperative BBB/BBB, and English or French essential), various security profiles (Reliability and Secret), various tenures (Indeterminate, Term, Full-time and Part-time) using various staffing activities (Indeterminate, Term, Acting, Secondment, Deployment, Assignment and Casual) for positions in the National Capital Region within Immigration, Refugees and Citizenship Canada (IRCC).

Positions to be filled: 3

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education :

Secondary school diploma or employer-approved alternatives (a satisfactory score on the PSC test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience).

Degree equivalency

Experience :

Experience in providing administrative service support in an office environment.

Experience updating and tracking data or any type of information.

Experience in organizing and maintaining electronic and hard copy file systems.

Significant* and recent** experience using Microsoft Word.

* Significant experience is the depth and breadth as well as complexity of tasks that could be expected to have been obtained by carrying out the functions for normally 2 years.

**Recent is defined as within the last five years.

Significant* and recent** experience using Microsoft Excel.

* Significant experience is the depth and breadth as well as complexity of tasks that could be expected to have been obtained by carrying out the functions for normally 2 years.

**Recent is defined as within the last five years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge :

Knowledge of the Department of Immigration, Refugees and Citizenship Canada.

Knowledge of general office practices and procedures.

Competencies :

Adaptability and Flexibility

Values and Ethics

Judgement and Analytical Thinking

Cooperation and Collaboration

Focus on Quality and Details

Abilities :

Ability to organise workload.

Ability to follow instructions.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to use Microsoft Word.

Ability to use Microsoft Excel.

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary school education.

Degree equivalency

Experience in maintaining data in Peoplesoft.

Experience in the preparation and coordination of travel arrangements and claims at the national level.

Operational Requirements :

Ability and willingness to work overtime.

Conditions of employment

Secret security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

You will be asked to provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

It is to be noted that it is your responsibility to ensure that, during the life of this selection process, you communicate any changes related to your telephone number or e-mail address to . Failure to do so might exclude you from the selection process.

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.