Supply Specialist

Update: Please note that the application submission deadline has been extended to May 14, 2017.

Important messages

The candidates MUST provide a cover letter. Candidates must clearly demonstrate IN THEIR COVER LETTER how they meet the screening qualifications (EDUCATION AND EXPERIENCE) listed in the ESSENTIAL QUALIFICATIONS and OTHER QUALIFICATIONS sections. Please provide concrete and detailed examples to clearly demonstrate how you meet each qualification. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. One effective approach would be to use the wording of each experience criterion as a heading and then write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided, including the depth and length of the experience. For example, describe the kind of position(s) occupied, for how long and provide a precise description of the tasks performed for each position. The résumé may be a secondary source to confirm the experience described in the cover letter.

CANDIDATES WILL NOT BE CONTACTED FOR MISSING INFORMATION OR IF THE INFORMATION PROVIDED IS INCOMPLETE.

APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA AND FAILURE TO PROVIDE A COMPLETE APPLICATION, CONSISTING OF BOTH A COVERING LETTER AND A RÉSUMÉ, WILL RESULT IN THE APPLICATION BEING REJECTED.

Acknowledgement of receipt of applications will not be sent. We will only contact those screened into the process.

Please note that candidates outside of the Federal Public Service will be required to pay for all TRAVEL expenses related to this selection process, including travel expenses for assessment purposes.

Candidates are entitled to participate in the appointment process in the official language of their choice.

Duties

The duties of a Supply Specialist (PG-04) are as follows:
-Preparing standing offer documents.
-Posting standing offers on buyandsell.gc.ca.
-Evaluating bids and/or negotiating contracts.
-Awarding contracts.
-Managing contracts.

To do this, the specialist must collect information or assimilate data from various sources and analyse the possible impact on purchases before making decisions.

They must consult clients on a regular basis to anticipate and analyse evolving requirements, develop strategies and options to meet objectives and provide advice on specific projects.

Work environment

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real property and building management, purchasing, banking, pay and pensions, and translation to other Government departments, agencies and boards. By providing them with these centralized services, we allow departments and agencies to focus on what they do best: delivering their programs and services to Canadians.

Intent of the process

The immediate need is to staff one (1) indeterminate position in Montréal and one (1) indeterminate position in Québec City.

A pool of partially qualified candidates will be created through this process to staff identical or similar positions within the Québec Region of Public Services and Procurement Canada with various language requirements (French Essential and Bilingual Imperative BBB/BBB) and various security requirements (reliability, confidential, secret). These positions may be of varying duration.

Positions to be filled: 2

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of a college degree in a field related to the position, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
The person must have recent* and significant** work experience in at least five (5) of the seven (7) following areas:

1- Experience providing advice and support to clients on issues related to procurement.
2- Experience developing and implementing complex procurement strategies.
3- Experience preparing approval documents related to procurement.
4- Experience preparing solicitation documents for goods, services or construction.
5- Experience evaluating bids.
6- Experience awarding contracts or implementing procurement measures (e.g. standing offers, list of pre-competed prices).
7- Experience negotiating or managing contracts.

*Recent experience is defined as experience acquired within the last six (6) years.
**Significant experience will be assessed based on the depth, breadth and diversity of the work performed and the level of autonomy demonstrated. Significant experience is normally acquired over a period of approximately two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
Bachelor’s degree with a specialization in logistics, procurement, operational management, project management, law, engineering or any other bachelor’s degree in a field related to the position.

Degree equivalency

EXPERIENCE
Experience using current workplace technology in support of procurement, including advanced features of Microsoft Office or Visual Basic (e.g. advanced Excel pivot table).

Experience procuring or contracting in specific areas, such as commercial, marine or military products or services; professional services; construction, architecture and engineering services or research and development.

N.B. If other asset qualifications not listed above are identified as a requirement to staff specific positions in the future, candidates found essentially qualified in this process may be contacted for more information regarding those opportunities.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French Essential
Bilingual Imperative BBB/BBB

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE
The various steps of a procurement process.

COMPETENCIES

1- Client service (level 2)
Deliver high-quality services to clients by developing and maintaining effective relations, anticipating their needs and responding to these needs with appropriate solutions.

For more information on client service, please see the link below:
http://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

2- Adaptability and change management
Embrace change and adapt behaviours and work methods in response to new information, changing conditions or unexpected obstacles.

3- Communication
Use verbal and written language to share and collect information, exchange ideas and openly explore a variety of perspectives, adjusting style and content to each unique individual, audience and circumstance, if applicable.

4- Commitment
Develop and use collaborative relationships to achieve mutually beneficial and value based outcomes that further Government objectives and benefit Canadians.

5- Excellence through results
Achieve high-quality results consistent with the organization’s standard and demonstrate a high level of initiative and productivity.

6- Work management
Effectively organize work to achieve results and handle the requirements and challenges of the job.

7- Integrity and respect
Demonstrate dedication to providing the best results to Canadians while being guided by the PSPC Code of Conduct and Statement of Values and Ethics, and demonstrate public sector values and ethics through words and actions.

8- Thinking things through
Sub-competency A – Analysis and judgment (ideas)
Interpreting, linking and analysing information for the development of well informed advice and strategies that are sensitive to the needs of stakeholders and partners, reflect the strategic direction of the public service and position the organization for success.

Sub-competency B – Problem-solving and decision-making (action)
Choose a course of action that takes into account facts, goals, constraints and risks using creative and forward thinking.

Conditions of employment

Reliability Status security clearance - Please note that some positions require various levels of security clearance up to SECRET. This factor is not used at the pre-selection stage.

Some positions may require:
- Willingness and ability to work overtime, often on short notice.
- Willingness and ability to travel within Canada and abroad.

Other information

PLEASE APPLY ONLINE. We will only accept on-line applications received via the jobs.gc.ca site.

Acknowledgment of receipt of applications will not be sent. We will contact the candidates once the screening process has been completed.

Candidates may be assessed using a variety of methods, including, but not limited to, an interview, a Public Service Commission standardized test, a written examination, a situational exercise, role play, a self-assessment, a review of performance management evaluation, and/or references.

Top-down selection may be used during the assessment phase, which means that only candidates who achieve the pass mark and are among top-ranking scores will be given further consideration in this selection process.

You must provide proof of your education credentials. You must be prepared to provide the original or a certified true copy of your educational credentials. You will be advised to provide the documents later in the process. For foreign credentials, the Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional and occupational credentials by referring them to the appropriate organizations. The CICIC can be contacted at https://www.cicic.ca/2/home.canada?

Our intention is to communicate with candidates by email. Candidates must make sure that their email address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated in this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.