Administrative Assistant

Intent of the process

This is an anticipatory process.

The results of this process may also be used to fill similar positions on a permanent or temporary basis.

Transport Canada has Administrative Assistant positions located in groups such as: Human Resources, Finance and Administration, Information Management, Programs and in our Operations.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer approved alternative(s)

Degree equivalency

EXPERIENCE:
- Experience in providing administrative support services in an office environment including record keeping, preparation of letters and/or reports, and data entry
- Experience in the use of a variety of computer software programs such as Microsoft Outlook, Word and Excel

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:
Post-secondary education related to office administration, accounting, finance or any other fields related to the position to be staffed.

Degree equivalency

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY. PLEASE INDICATE IF YOU POSSESS ANY OF THE FOLLOWING IN YOUR APPLICATION:

EXPERIENCE:
- Experience in providing administrative support services related to various HR disciplines in the Public Service
- Experience with an Information Management System such as: Transport Integrated Personnel System (TIPS), People Soft, Human Resources Information System (HRIS)
- Experience in entering financial transactions in an integrated computerized financial management system such as Oracle, SAP etc
- Experience in accounting operations, including the processing and the account verification of supplier invoices or reconciliation of supplier accounts
- Experience in applying financial policies, directives or procedures such as Treasury Board Directive on Account Verification
- Experience in information management practices including researching and retrieving paper and electronic information/records
- Experience in using the records documents information management system (RDIMS)

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
LANGUAGE REQUIREMENT:
Bilingual imperative: BBB/BBB, BBC/BBC, CBC/CBC, CCC/CCC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:
- Client service orientation
- Teamwork
- Dependability
- Discretion
- Attention to detail

ABILITIES:
- Ability to organize workload and establish priorities effectively
- Ability to use a variety of computer software programs such as Microsoft Word
- Ability to communicate effectively orally
- Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

You will have to provide proof of your education credentials.

Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users. Should your email address change during this process, it is your responsibility to inform us.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.