Administrative Assistant or Program Support

Important messages

If you have completed an application for process 17-NHW-FNIH-EA-SK-190830 (Administrative Assistant or Program Support) you do not need to re-apply.

Work environment

ABOUT HEALTH CANADA

Health Canada is the Federal department responsible for helping Canadians maintain and improve their health, while respecting individual choices and circumstances.

Intent of the process

The intent is to staff this position via the Aboriginal Peoples Employment Program, which aims to strategically increase Aboriginal representation within First Nations and Inuit Health Branch. As such, Organizational Needs may be applied and first consideration may be given to candidates self-identifying as belonging to Aboriginal peoples.

This process is anticipatory. A pool of qualified candidates will be established and may be used to staff similar, term and/or permanent positions, acting, assignments/secondments, or deployments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training, and/or experience related to the position.

Degree equivalency

EXPERIENCE:
Recent* experience in providing clerical administration support in the form of general office procedures, such as typing, photocopying, filing, or data entry.

Recent* experience in providing service to clients or the public in person, by phone or by email.

Recent* experience providing financial administrative support

* Recent is defined as experience gained in the last 5 years

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Technical Competencies:
Basic knowledge of Microsoft Word and Excel

Organizational Competencies:
Respectful of Diversity
Values and Ethics

Core Competencies:
Communication (Oral)
Communication (Written)
Dependability

Behavioural Competencies:
Adaptability
Attention to Detail
Initiative
Judgement
Planning/Organizing/Monitoring
Teamwork and Cooperation

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
Experience in contracts, grants, and contribution agreements

Experience working with financial accounting, bookkeeping or in a position relating to finance

Experience providing record management services such as classifying, coding, indexing, cross-referencing, filing, retrieving, retention, archiving or destroying data.

Experience with reception procedures

ORGANIZATIONAL NEEDS:
Consideration may be given to candidates self-identifying as belonging to one of the four designated Employment Equity groups to address demonstrated under-representation or other Branch/Departmental objectives: Aboriginal Peoples, Persons with a Disability, Visible Minorities, and Women.

In alignment with the Aboriginal Peoples Employment Program (APEP) in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

OPERATIONAL REQUIREMENTS
May be required to work overtime on occasion
Valid driver’s license

Conditions of employment

Reliability Status security clearance

Other information

Please ensure that your email address is on your application for correspondence. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email.)

Receipt of applications will not be sent; we will contact successful candidates when the screening process is completed.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

Candidates must ensure that they are available for any testing or interviews required.

Candidates must meet the essential qualifications and conditions of employment to be appointed to a position. Candidates may be required to meet the asset qualifications, the operational requirements and/or the organizational needs, depending on the requirements of the specific position being staffed.

Random selection may be used to choose candidates for further assessment.

A top down approach may be used to assess and/or appoint candidates.

Candidates will be asked to provide proof of Canadian citizenship.

Candidates from outside the federal public service who are invited to written exams and/or interviews will be responsible for travel and accommodation expenses.

Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Candidates may be assessed using one or more of the following tools: standardized tests, written exam, interview, and reference checks.

ONLY CANDIDATES WHO APPLY ONLINE WILL BE CONSIDERED.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.