Administrative Assistant

Intent of the process

Anticipatory. A pool of qualified candidates may be established to staff positions in Gatineau (QC). The pool could also be used to staff similar positions within the department of Employment and Social Development Canada with various tenures and/or various language requirements and/or various locations and/or various security requirements (reliability or secret).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

It is your responsibility to describe clearly in a cover letter, how you meet each of the screening criteria (i.e., education and experience under the essential qualifications and under the asset qualifications). Please note that it is insufficient to only state that the requirements are met or to provide a listing of current responsibilities, rather you must provide information that demonstrate how you meet each essential qualification. Please apply the following approach: use each screening qualification as a heading and provide the information outlining how that qualification is met. Failure to provide information could result in your application being rejected from the process. A person may be
appointed to the positions event though he/she does not meet any or all of the asset qualifications; however, meeting these criteria is desirable as it might be a deciding factor in choosing the candidate to be appointed or in the screening process.

EDUCATION
A secondary school diploma

EXPERIENCE
Experience working in an office environment .
Previous experience in providing administrative services.
Experience in using Microsoft office including word, excel, PowerPoint, e tc.
Experience formatting and proofreading documents.
Experience in tracking and monitoring incoming requests and correspondence.
Experience maintaining and coordinating electronic or hard copy filing systems.
Experience providing advice to clients by telephone, in person on in writing.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE
Knowledge of the mandate and priorities of ESDC.

ABILITIES
Ability to plan and organize work to meet deadlines.
Ability to work under pressure.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to analyze and solve problems.

PERSONAL SUITABILITY
Effective interpersonal relationships
Initiative
Dependability
Attention to Detail
Discretion

The following may be applied / assessed at a later date (may be needed for the job)

Willingness and able to work overtime, often on short notice.

Conditions of employment

SECURITY AND RELIABILITY
Reliability Status security clearance
Secret security clearance

Other information

Reference checks may be sought.

An interview may be administered.

A test may be administered.

A situational exercise may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Indeterminate employees at the same group and level or equivalent will be considered for
deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

You must provide proof of your education credentials.

Candidates with foreign education credentials are required to provide proof of Canadian equivalency.

Any applicable fees are the responsibility of the candidate.

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

Candidates must meet the essential qualifications to be appointed to a position.

Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score or a top-down approach may be used at any step if there is a sufficient number of candidates to meet immediate and anticipated staffing needs.

The essential qualifications that are listed in the statement of merit criteria are mandatory. A pass mark will be established for each. Applicants may be appointed to the position even though he or she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. In the event that there are as many applicants who meet the essential qualifications as there are vacancies, the manager may decide not
to assess some or all of the asset qualifications.

Candidates will be contacted by email, and it is imperative that you provide a current email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis. It is your entire responsibility to inform us at all times of any changes regarding your contact information.

All communication regarding this process will be administered via e-mail. It is the candidate's responsibility to provide a valid e-mail address and update their personal information when it changes. If special circumstances prevent you from having access to your email, please contact the HR contact noted above.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Employees are responsible for checking jobs.gc.ca on a regular basis. If you have not already done so, we recommend you register with the jobs.gc.ca e-mail alert system which allows users to automatically receive updates on new Notifications and Advertisements that may be of interest to them. More information on the registration process is available on the jobs.gc.ca website.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.