Human Resources Assistant

Important messages

IMPORTANT: When applying, please describe how you meet the experience criteria by answering yes or no and by providing at least one clear example for each criterion.

PLEASE NOTE THAT A WRITTEN EXAM IS PART OF YOUR APPLICATION TO THIS PROCESS.

1. Applicants must apply online to this selection process and must use a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. However, while online application is the preferred method, your application can also be sent by e-mail OR by fax OR by courier, in which case you must indicate the process reference number and your application must be received at the latest on the closing date. You can also send your application by mail in which case it must be postmarked at the latest on the closing date and received within ten (10) calendar days of the closing date.

***Please note that you must make sure to answer ALL the screening and written exam questions.***

2. The screening questionnaire should take approximately 60 to 90 minutes to complete.

3. For this selection process, our intention is to communicate with applicants by e-mail for assessment purposes (including issuing screening results, and sending invitations for written tests and interviews and results).

4. If you do not fully complete the essential screening questions as instructed, you will be screened out. Asset qualifications are not mandatory and may be applied at the beginning or the end of the process.

5. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

6. You will be required to show how you demonstrate the essential qualifications (i.e. education and experience) for the initial screening through your resume, and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills and experience provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

7. All answers provided in the questionnaire can be validated with your current supervisor and/or previous.

Intent of the process

A pool of partially qualified candidates will be established and may be used to staff identical or similar positions within Agents of Parliament with various tenures, various security clearance levels and/or various linguistic profiles.

This appointment aims at staffing in the near future 3 term positions:
- 1 at the Office of Information Commissioner; and,
- 2 positions at Elections Canada

Positions to be filled: 3

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED: Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

E1: Experience in providing human resources support services.
E2: Experience with data entry and extraction from an electronic system (human resources).
E3: Experience in the use of various software programs, such as MS Office Suite.
E4: Experience providing administrative services in an office environment.
E5: Experience in delivering services to internal or external clients.

.
IMPORTANT: The following merit criteria will be assessed through the written exam that you must complete at the time you apply for this appointment process. Some or all these criteria could also be reassessed at a later time during this process.

ABILITIES

A1: Ability to prioritize
A3: Ability to communicate in writing

PERSONAL SUITABILITY

PS3: Judgment
PS7: Attention to detail

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES

A1: Ability to prioritize
A2: Ability to communicate orally

PERSONAL SUITABILITY

PS1: Discretion
PS2: Dependability
PS3: Judgment
PS4: Client Service Orientation
PS5: Interpersonal Relationship Skills
PS6: Team work
PS7: Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS

AE1: Experience in providing administrative support services in Staffing under the Public Service Employment Act (PSEA).
AE2: Experience in working with the Public Service Resourcing System (PSRS).
AE3: Experience working with the Priority Information Management System (PIMS).

Conditions of employment

Reliability Status security clearance

.
OTHER CONDITIONS OF EMPLOYMENT:

For Elections Canada:

• Willing and able to work overtime
• Consent to observe strict political impartiality and neutrality for the duration of the employment.

Other information

A written exam will be administered.

An interview will be administered.

Reference checks will be sought.

You must be prepared to provide the original or a certified true copy of your educational credentials.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset(s) qualifications or the organizational needs, depending on the requirements of the specific position to be staffed.

Acknowledgement of receipt of applications will not be sent.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

PLEASE APPLY ONLINE. While online application is the preferred method, your application can also be sent by e-mail OR by fax OR by courier, in which case you must indicate the process reference number and your application must be received at the latest on the closing date. You can also send your application by mail in which case it must be postmarked at the latest on the closing date and received within ten (10) calendar days of the closing date. ***Please note that you must make sure to answer all the screening questions.***

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.