Administrative Assistant

Update: **Amendment to Closing Date**

Important messages

**VERY IMPORTANT NOTE: You will be required to demonstrate how you meet the EDUCATION and each of the EXPERIENCE criteria listed in the ESSENTIAL QUALIFICATIONS and any of the applicable ASSET QUALIFICATIONS of the Statement of Merit Criteria for the initial screening by answering the online screening questions. Please provide one specific example for each experience criteria. FAILURE TO CLEARLY DEMONSTRATE HOW YOU MEET THE SCREENING CRITERIA (Education, Experience, Essential and Asset qualifications) MAY RESULT IN THE REJECTION OF YOUR APPLICATION.

Ability to communicate in writing may be assessed throughout the process, including your application.

Duties

Working as a member of the West Coast & Yukon District administration team, to provide financial and administrative support services to Management and Staff within the District.

Work environment

Are you willing to work in an armed law enforcement environment?

Do you want to be part of a dynamic organization that promotes a continuous learning environment; provides interesting and challenging developmental opportunities?

The Canada Border Services Agency (CBSA) is Canada's second largest law enforcement organization, working 24/7 to protect Canada's borders by preventing high-risk people and goods from crossing into Canada while facilitating legitimate trade and travel, with over 15,000 employees working across Canada.

Intent of the process

The intent of this process is to establish a pool of qualified candidates for current and future vacancies. A pool of candidates may be established to staff similar positions on an indeterminate, term, acting, deployment, or assignment/secondment basis in the West Coast & Yukon District.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 2,500 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
Successful completion of two years of secondary school or employer-approved alternatives*
*The employer-approved alternatives to two years of secondary school are:
1. A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
http://www.psc-cfp.gc.ca/ppc-cpp/psc-tests-cfp/gspat-oegep-eng.htm

2. An acceptable combination of education, training and/or experience.
http://www.tbs-sct.gc.ca/psm-fpfm/staffing-dotation/rqs-qcr/drqs-dlnq-eng.asp#acce

Degree equivalency

Experience
• Experience providing administrative or clerical support services
• Experience providing client service
• Experience using spreadsheet, word processing and email software

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Abilities and Skills
• Ability to prioritize work load
• Written communication
• Oral communication

Personal Suitability
• Dependability
• Effective interpersonal skills
• Teamwork
• Integrity

The following may be applied / assessed at a later date (may be needed for the job)

Education
College certificate or diploma or 2 years* of post-secondary education from a recognized college, CEGEP or university in one of the following fields: office management, administration, human resources, finance/accounting or other field related to the position.
* Equivalent to 2 years of full-time studies

Degree equivalency

Experience
• Experience using presentation software (e.g. Microsoft PowerPoint).
• Experience providing administrative support services in the field of finance or accounting.
• Experience providing administrative support services in the field of human resources
• Experience providing administrative support services in the field of communications.
• Experience providing administrative support services in the field of safety, security and emergency response.
• Experience providing administrative support services in the field of procurement.
• Experience providing administrative support services in the field of real property management.
• Experience providing administrative support services in the field of audit/inspection services.
• Experience providing administrative support services in the field of information management/information technology services.
• Experience providing administrative support services in the field of access to information and privacy.
• Experience providing administrative support services as an assistant to a director or senior manager.
• Experience providing administrative support services in the field of official visits and protocol.
• Experience providing administrative support services in another field related to this position.

Organizational Needs
• In support of achieving a diversified workforce and to address under-representation of Employment Equity groups, consideration may be given to qualified candidates self-identifying as belonging to one or more of the following Employment Equity groups: Women, Aboriginal peoples, Persons with a Disability or Visible Minorities.
Please indicate within your application if you are self-identifying and to which EE group(s).
• Placement of affected Canada Border Services Agency employees.

Operational Requirements
• Local travel may be required
• Willingness and ability to work overtime as required
• Willingness and ability to lift up to 25 kg may be required
• Willingness and ability to possess and maintain a valid driver's licence or mobility, usually associated with having a driver's licence, as required. May be required to operate a government vehicle.

Conditions of employment

• Overtime may be required
• Valid Driver’s License or personal mobility to a degree normally associated with the possession of a driver’s license; Local travel may be required; May be required to operate a government vehicle.
• Undergo a medical examination for Isolated Post. (Whitehorse, YT qualifies as an Isolated Post; therefore, Health Canada requires that a Personal Health Declaration (PHD) be completed for employees and for each individual (dependent/spouse) living with the employee in the Isolated Post.
• SECURITY AND RELIABILITY: Reliability Status (Secret security clearance may be required)

Other information

Reference checks may be sought.

A written examination may be administered.

A practical test may be administered.

A situational exercise may be administered.

An interview may be administered.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Please provide an up to date résumé.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

The client organization will accept applications on-line only via jobs.gc.ca

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

For this selection process, it is our intention to communicate with candidates VIA E-MAIL and/or jobs.gc.ca site for screening and assessment purposes; this will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid e-mail address in their application. IT IS THE CANDIDATE'S RESPONSIBILITY TO ENSURE THAT THIS ADDRESS IS FUNCTIONAL AND THAT IT ACCEPTS MESSAGES FROM UNKNOWN USERS (some e-mail systems block these types of e-mail). IT IS ALSO THE CANDIDATE'S RESPONSIBILITY TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.