Project Officer - Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Only on-line applications will be accepted. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Persons with disabilities preventing them from applying on-line are asked to contact the Public Service Commission at 1-800-645-5605.

In order to have your application considered, all screening questions must be answered. You must provide concrete examples to illustrate how you meet each qualification, including where and how you obtained the experience, as well as the period(s) in which you performed the functions of the position(s) (MM-YYYY to MM-YYYY). FAILURE TO CLEARLY DEMONSTRATE IN THE SCREENING QUESTIONS HOW YOU MEET THE SCREENING CRITERIA (Education, Experience, both essential and asset) MAY RESULT IN THE REJECTION OF YOUR APPLICATION. Please note it is not sufficient to simply state that the qualification is "met" or to provide a listing of current or past responsibilities. You must provide concrete examples to illustrate how you meet each qualification.

Your résumé will not be used for screening purposes and may only be used as a secondary source of validation. You must clearly demonstrate in your responses to the screening questions how you meet the Education and Experience qualifications (both essential and asset).

Your application must adhere to the stipulated format stated in the Job Opportunity Advertisement.

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR MISSING INFORMATION.

Random selection* will be used to identify which applicants will be assessed from this inventory. You will find more information about random selection in "Other information".

Intent of the process

This inventory will be used to establish a pool of qualified candidates which may be used to staff similar positions at an identical or equivalent group and level with various linguistic profiles, various security profiles, various tenures within Immigration, Refugees & Citizenship Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED1. Graduation with a degree from a recognized university OR an acceptable combination* of education, training and/or experience relevant to the position being staffed.
*Combination of education, training and/or experience: Candidates must possess two (2) or more of the following three (3) options:
• A diploma from a recognized post-secondary institution;
• Training or certifications relating to project management (such as Project Management Professional (PMP) or PRINCE 2 credentials);
• Two (2) years working on mid to large sized project(s) with a budget exceeding $1 million or a Project Complexity and Risk Assessment (PCRA) score of 2 or above.

Degree equivalency

EXPERIENCE
EX1. *Significant experience in applying project management approaches or methodologies (such as PRINCE 2, Project Management Institute (PMI), Project Management Body of Knowledge (PMBOK), Management Successful Programs (MSP), etc.)
EX2. Experience in the coordination of meetings/committees AND in the development of supporting documentation (including but not limited to: agendas, minutes/records of discussions, follow-ups, etc.).
EX3. Experience in liaising with at least two of the following: internal stakeholders, external stakeholders, end users, federal government departments/agencies, provincial government, municipal government, and crown corporations.

* "Significant" experience refers to the depth and breadth of experience normally associated with having performed a broad range of various, complex related activities as the MAIN function of the position, for one (1) year. The amount, the complexity and the diversity of these activities as well as the autonomy level may also be taken into consideration.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION
AED1. Project management certification (such as PMP or Prince2).
AED2. Specialized training relating to project management (such as scope management, risk and issues management, change management, etc.)

Degree equivalency

ASSET EXPERIENCE
AEX1. Experience in preparing and tracking project plans using project management tools, such as Microsoft Project.
AEX2. Experience participating in project planning, control and monitoring using standard project management principles such as risks, issues and change management.
AEX3. Experience in writing and editing project documents or project reports such as project status reports, briefing notes, presentations or correspondence.
AEX4. Experience in researching and analyzing issues and providing advice and recommendations to a manager or director.
AEX5. Experience working on a Government of Canada project.

OPERATIONAL REQUIREMENTS
Availability, willingness and ability to work overtime, as required.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
French Essential
Bilingual Imperative - BBB/BBB
Bilingual Imperative - CBC/CBC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

BEHAVIORAL COMPETENCIES
BC1. Judgment/Analytical Thinking
BC2. Adaptability & Flexibility
BC3. Cooperation and Collaboration
BC4. Initiative
BC5. Values & Ethics
BC6. Focus on Quality and Details
BC7. Effective Interactive Communication

TECHNICAL COMPETENCIES
TC1. Project Management
TC2. Written Communications Skills

SKILLS AND ABILITIES
AS1. Ability to work under pressure and with tight deadlines.

PERSONAL SUITABILITY
PS1. Dependability

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

*Random selection - Frequently Asked Questions:

1. Some advertisements state that random selection may be used to identify which applicants will be assessed during the appointment process. What is random selection?

Random selection is a strategy that is sometimes used to manage applicant volume. It identifies a sub-sample of applicants by applying the element of chance at some point during the appointment process, using criteria identified by the hiring organization.

2. How is this sub-sample of applicants determined?

To determine the sub-sample of applicants, the hiring organization identifies the following:
- criteria that qualified candidates must meet; and
- the number of candidates to be selected.

With the assistance of an electronic system that contains information on all applicants, candidates who meet these criteria are identified and the sub-sample is randomly selected from that group. The Public Service Resourcing System - the electronic system used to advertise, receive and select applications - performs the random selection function.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset/other qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

NOTE: Candidates will need to provide proof of their education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

PLEASE NOTE: It is our intention to communicate with applicants via e-mail for this inventory (for example, when sending an invitation for a written test or interview). Therefore, applicants must include in their application a valid e-mail address and ensure this address is functional at ALL times and accepts messages from unknown users.

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Your application in this inventory will be active for 365 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 20 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.