Various Bilingual Administrative Clerk/Assistant Positions: Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel: https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html

The assessments will be conducted in Kingston when a pool is created from this inventory. Candidates will be required to pay for their own travel expenses when invited for assessment.

Applicants who meet the essential qualifications will have their application included in the inventory for this ongoing selection process. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 160 days. A notice that your application is about to expire will be posted to the My Jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Interested persons must meet each essential qualification and the conditions of employment to be considered for appointment to a vacant position. Meeting asset qualifications may not necessarily be required for appointments to a vacant position however; these qualifications are desirable and may be a determining factor for an appointment.

Intent of the process

This process could be used to staff similar bilingual positions at a lower group and level.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

We encourage you to identify any skills, competencies and/or experiences you acquired through a career with the Canadian Armed Forces.

Education: Secondary school diploma or employer approved alternatives.

Degree equivalency

Experience common to all positions:

Ex1 - Experience in providing administrative support services.

Ex2 - Experience using Microsoft Office applications.

Experience specific to the position being staffed:
Ex3 - Experience in providing financial/accounting support services.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

AQ1 Successful completion of post-secondary education.

Degree equivalency

AQ2 Experience working in a Library setting.

AQ3 Experience using Financial Managerial Accounting System (FMAS).

AQ4 Experience using Claims X.

AQ5 Experience in controlling of shipping & receiving of material.

AQ6 Experience using Defence Resource Management Information System (DRMIS).

AQ7 Experience providing client service.

AQ8 Experience providing records management services in a central registry or orderly room.

AQ9 Experience working in a health services environment.

AQ10 Experience in providing financial/accounting support services.

AQ11 Experience in providing administrative support services in a post-secondary academic setting.

AQ12 Experience working in a clerical/administrative position within a human resources environment.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
Proficiency in the use of the English and French languages is essential for this position (various bilingual profiles).

Information on language requirements

Abilities:

A1 - Ability to communicate orally.
A2 – Ability to communicate in writing.
A3 – Ability to solve problems using reasoning (This qualification may be assessed using the PSC General Competency Test Level 1 (GCT1-207))

Personal Suitability:

PS1 - Interpersonal Relationships
PS2 – Dependability
PS3 - Initiative
PS4 - Judgment

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs

In support of achieving a diversified workforce, consideration may be given to candidates self-identified as belonging to one of the following Employment Equity groups: aboriginal peoples, persons with a disability, visible minorities and women.

Operational Requirement

Some positions might require being willing and able to work overtime.

Conditions of employment

Conditions of Employment

Various security clearances ie: Reliability, Secret, etc.

Other information

The Public Service of Canada is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

A written test may be conducted.

Interviews may be conducted.

Reference checks may be conducted.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. If this criterion is used, only those who have indicated that they are a member of the designated group specified in the merit criteria will be considered.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.