Various Officer / Coordinator / Executive Assistant positions (continuous intake)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

With this one application, you are actually applying to a multitude of different job opportunities at once.

Candidates have to meet ALL the essential qualifications advertised in this job opportunity in order to be placed in the pool of qualified candidates.

Testing will begin on weekdays at the end of March 2017 in the following cities: Montreal, Halifax, Gatineau, Toronto and Vancouver.

Please consult the "Other Information" section to learn more about this process.

Work environment

Are you looking for an exciting career with excellent pay and benefits and a work environment that allows for learning and development opportunities? This opportunity is yours to pursue!

We are seeking individuals who are looking to take on challenges and interested in a career in fields such as: Finance, Accounting, Human Resources, Communications, Procurement, Health etc... for future vacancies in various federal government departments and agencies located in the National Capital Region (Gatineau/Ottawa).

Departments such as Fisheries and Oceans Canada, Global Affairs Canada, Transport Canada or Innovation, Science and Economic Development Canada, among many others, are looking forward to having you on board!

Intent of the process

The intent is to create a pool of qualified candidates that will be used to staff bilingual positions within various federal government organizations within the National Capital Region (Gatineau/Ottawa) ONLY.

Positions to be filled: 10

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or employer-approved alternative*

*The employer-approved alternative for this process is a satisfactory score on the Public Service Commission test (General Intelligence Test 320 (GIT-320)).

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

EXPERIENCES:

Experience in co-ordinating administrative services*;

Experience in interacting with internal or external stakeholders;

Experience using word processing (e.g. Word) and spreadsheet software programs (e.g. Excel).

*Coordination of administrative services is defined as, but not limited to: the collection and consolidation of information for the production of various reports, coordination of document approval, planning and coordination of meetings, drafting Minutes, monitoring expenses and maintaining a budget, managing schedules and emails and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
Various bilingual linguistic profiles (BBB/BBB, CBC/CBC, CCC/CCC)

You must be able to work in English AND in French (Reading, Writing and Oral proficiency).

You will be required to complete three (3) tests to determine your second official language proficiency.
- Test of Reading Comprehension in the Second Official Language: Minimum required level: B
- Test of Written Expression in the Second Official Language: Minimum required level: B
- Test of Oral Proficiency in the Second Official Language: Minimum required level: B

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:

Judgment;
Written communication;
Oral communication;
Effective interpersonal relationships;
Ability to perform administrative tasks*;
Results oriented.

*Administrative tasks is defined as planning, decision-making, problem-solving, evaluating information, and recognizing effective written communication.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:

Successful completion of vocational program, certificate, diploma or degree from a recognized institution in any field relevant to the work to be performed.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

EXPERIENCES:

-Experience working in the office of an executive;
-Experience in coordinating or organising events;
-Experience in manipulating and analyzing financial information;
-Experience working in a protected personal information environment;
-Experience in scheduling and organizing travel arrangements and processing claims;
-Experience in drafting, editing and verifying correspondence or reports;
-Experience in supervising staff;
-Experience in project management;
-Experience working in a human resources environment;
-Experience using presentation software (e.g. Microsoft Power Point);
-Experience providing administrative support in an Access to information and privacy team;
-Experience in organizing and summarizing information obtained from different sources;
-Experience in the use of one or more correspondence management system;
-Experience coordinating administrative services in the field of safety, security or emergency response;
-Experience participating on project teams or in work groups.

Other abilities/experiences/skills may apply, depending on the position being staffed.

OPERATIONAL REQUIREMENTS:

Operational requirements specific to the position being staffed may be applicable.

Conditions of employment

Various security requirements: Reliability Status, Security Clearance (Confidential, Secret, Top Secret). This factor is not used at the pre-screening stage. The hiring organization is responsible for the security clearance process.

Conditions of employment specific to the position being staffed, such as but not limited to: requirement to work overtime on short notice, requirement to travel within Canada, requirement to work shifts, etc. may be applicable. Other conditions of employment may apply, depending on the position being staffed.

Tests

PSEE - Test of Judgement UIT

Applicants must complete the Public Service Entrance Exam: Test of Judgement Unsupervised Internet Test as part of the screening for this selection process. This test assesses the judgement required for solving problems in work-related situations. You will have 75 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Public Service Entrance Exam - Test of Judgement Unsupervised Internet Test

Other information

THIS PROCESS WILL BE MOVING RAPIDLY. DON'T WAIT TO APPLY!

We will contact candidates by e-mail and/or via their Public Service jobs account. Please ensure that your e-mail address is valid and accepts messages from unknown users. IT IS YOUR RESPONSIBILITY TO REGULARLY VERIFY YOUR E-MAIL AND JOBS ACCOUNT FOR ALL COMMUNICATIONS REGARDING THIS SELECTION PROCESS. Should we contact you and you fail to reply within the designated time frames, your application will not be considered further.

Please note that Help Desk support is available Monday to Friday from the hours of 8 a.m. to 4 p.m. (Eastern Time). If you are unfamiliar with how to complete an unsupervised test, it is strongly recommended that you complete the test when Help Desk support is available. The Help Desk staff can only provide technical assistance; they cannot provide direct assistance in answering the test questions.

For additional information on the UNSUPERVISED INTERNET TEST (UIT), you can visit: https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing.html

If your application is selected for further consideration, you will be invited to attend in-person testing. Test sessions will ONLY take place in cities where the Public Service Commission has offices (Halifax, Gatineau, Montreal, Toronto, Vancouver).

The following competencies: Written communication, Judgement, and the ability to perform administrative tasks will be assessed using the following:

- Written Communication Proficiency Test (WCPT-351)
- Test of Judgement (TOJ-375)
- General Administration Test (GAT-380)

For candidate information and sample test questions, you can visit: http://www.psc-cfp.gc.ca/ppc-cpp/psc-tests-cfp/tst-by-par-lvl-nivo-eng.htm

*IMPORTANT*
If you have previously written any of the above tests, please ensure that you have a copy of your results and be prepared to send them upon request.

Please do NOT send us your results until you have been requested to do so. Information on how to obtain previous results is available at the following website: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm
(Expect a 5-day turnaround time).

Retest Period for WCPT-351 and TOJ-375: There is a 180-day waiting period before the tests can be re-written. Should a person re-write the test before the retest period has elapsed, the new result will not be valid, and a new retest period will begin as of the most recent test date.

Retest Period for GAT-380: There is a 90-day waiting period before the tests can be re-written. Should a person re-write the test before the retest period has elapsed, the new result will not be valid, and a new retest period will begin as of the most recent test date.
A random selection and/or a top-down approach may be used when selecting candidates who have successfully applied for further assessments. Therefore, only those selected will be contacted.

Candidates must be prepared to provide original proof of education (including equivalencies), citizenship and references when requested. Failure to do so, by the deadline requested, will result in your candidacy no longer being considered for this pool.

Candidates will be required to pay for their own travel expenses associated with the assessment as well as relocation expenses, if applicable.

Persons with a disability preventing them from applying online are asked to contact 1-800-645-5605.

This process may be used for employment equity appointments. In these cases, the Public Service Commission will only refer qualified candidates that are members of employment equity designated groups who have self-declared (women, members of visible minority groups, aboriginal people and persons with disability).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.