Administrative Assistant, various positions

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Please note that a similar selection process advertisement is posted at the same time (Administrative Assistant, various positions) under number 2017-PEN-EA-QUE-121255 . If you are applying on this process (2017-PEN-EA-QUE-121253), your results will be used for the 2017-PEN-EA-QUE-121255 selection process as long as you have applied for both selection processes.

FOR YOUR APPLICATION TO BE CONSIDERED FOR THE FIRST ROUND, YOU MUST APPLY BY JANUARY 13TH AT 11:59 PM PACIFIC TIME. IF YOU APPLY AFTER THIS DATE, YOUR APPLICATION COULD BE CONSIDERED FOR THE SUBSEQUENT ROUNDS.

Please note that the ASSET "Ability to set priorities" WILL BE USED AT THE PRE-SCREENING STAGE. An unsupervised online test will be used to assess this asset. Candidates must pass this qualification in order to continue the selection process.

Intent of the process

This inventory is for indeterminate, specified period, deployment, assignment, secondment and casual employment in the Province of Quebec.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma or a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or successful completion of a provincially/territorially approved secondary school equivalency test, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Experience in the provision of general administrative support.

Experience in the use of various software programs such as: Excel, Microsoft Word, Outlook, PowerPoint.

PERSONAL SUITABILITIES

Effective interpersonal relationships
Reliability
Judgement
Initiative
Integrity

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essential, Bilingual Imperative BBB/BBB

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

EXPERIENCE

Experience providing service to clients in person or on the telephone.

Experience dealing with mail and postal services.

Experience in creating/managing a diary or a follow up system.

Experience arranging conference calling and video conferencing.

Experience in support services related to procurement and acquisition card.

Experience arranging work related travel or processing of traveling expense claims.

Experience working in specialized departments such as; healthcare, finance, humanrResources, case and/or program management, judicial or information/documentation management.

KNOWLEDGE

Knowledge of administrative procedures.

Knowledge of a follow up system.

ABILITIES

Ability to establish and maintain administrative files management systems.

Ability to set priorities (criterion used for the pre-selection).

Ability to control incoming/outgoing correspondence.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to work under preasure.

Ability to work as a team member.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Conditions of Employment: Reliability and Secret

Other information

A random or top-down selection may be used at any stage in the process in order to better manage the volume of candidates.

Please provide complete and thorough details of your education and experience. Do not assume that the assesment board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience and education qualifications, as applications will be evaluated on the information provided only.

Candidates must check their email accounts frequently as there may be new communication regarding this inventory or a deadline for response. Responses provided after the indicated deadline may not be accepted. Candidates must include in their application a valid email address that is functional at all times and accepts messages from unknown users; some email systems block these types of email. Ensure to check/view your spam folder regularly. Be sure to check / view your spam file regularly. You are also responsible for notifying us of any change of email address.

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are responsible for travel expenses related to this selection process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

All job applications must therefore be submitted through the Public Service Resourcing System.

Following are some of the benefits associated with applying on-line.

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.

Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Applicants can verify the status of their applications, at any time.

Applicants can be notified electronically of tests or interviews and results.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.