Administrative Various

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Candidates will be asked to provide proof of their education credentials at a later date.

Candidates will be asked to provide proof of Canadian citizenship.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

An interview, written exam or situational exercise may be administered. Reference checks may be sought.

Persons with a disability preventing them from applying on-line should contact us at
Reader Service: 1-800-461-6263

Intent of the process

Create inventory which can be used for indeterminate, term, part-time or casual appointments.

NOTE - casual employment means a short-term employment option to hire persons to the Public Service for a period not to exceed 90 working days in one department in any one calendar year

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in planning and organizing meetings, workshops or special events.
Experience in preparing correspondence and drafting reports.
Experience with a word processing program such as Microsoft Word.
Experience providing information to internal or external clients in person, in writing and/or by telephone.
Experience in providing administrative support services

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS

Successful completion of post-secondary school certificate or diploma (includes community college, CEGEP, technical college or university) in office administration or secretarial studies.

Degree equivalency

Experience as a member of the Canadian Armed Forces.
Experience in the analysis, data entry and tracking of correspondence or other documents.
Significant experience using spreadsheet software such as Excel.
Experience in preparing presentations or products using Freebalance or PowerPoint.
Experience in organizing and coordinating the activities of a manager's office including: determining priorities, managing an agenda/calendar.
Experience in the completion of travel and /or hospitality claims
Experience in interpreting and applying legislation and policy.
Experience in taking minutes at meetings.
Experience working in a legal office environment.
Experience working in a medical office environment
Experience in dealing with senior officials.
Experience in the use of FMIS to monitor and report financial expenditures
Experience providing support for one of the Human Resources disciplines (i.e./ Classification, Learning, Staffing, Labour Relations).
Experience working on a Wiki.
Experience using Federal Health Claims Processing System (FHCPS).
Experience working with PeopleSoft
Experience using an electronic filing system such as GCDocs.
Experience provisioning access to an electronic system or software.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Ability to use reasoning skills to solve problems.
Ability to organize work, establish priorities, and work effectively under pressure and with conflicting demands.
Ability to communicate orally.
Ability to communicate in writing.
Ability to conduct research and extract relevant information.

Effective Interpersonal Relationships
Dependability
Judgement
Initiative
Discretion
Service orientation

The following may be applied / assessed at a later date (may be needed for the job)

Ability to manage busy agendas/calendars and co-ordinate the planning of activities (such as scheduling meetings, special events and travel).
Ability to make travel arrangements and to prepare travel claims.
Ability to analyze and interpret medico-legal documentation.
Ability to transpose information voice recordings into written text using a Dictaphone.

Preference may be given to Veterans Affairs employees affected by workforce adjustment or organizational change.

In support of achieving a diversified workforce, consideration may be given to candidates who self-identify as belonging to one (1) of the designated employment equity groups under the Employment Equity Act: women; Aboriginal peoples; visible minorities; persons with disabilities

Willing to occasionally work overtime.

Conditions of employment

Reliability and Security: Reliability Status or Secret

Other information

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.