Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We want you to succeed! Our objective is to identify qualified candidates by fairly assessing their abilities. Assessment accommodations are intended to remove obstacles without altering the criteria being assessed so that all candidates can showcase their capabilities.

Please help us meet our commitment of providing an inclusive and barrier-free environment by letting us know if you require assessment accommodations, including assistance with the application process. Additional information on the assessment format(s) (for example: exam, interview) will be provided at each assessment stage.

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

Work environment

AAFC is committed to diversity and inclusion. We have several networks dedicated to ensuring that the department continues to grow as an inclusive, accessible, respectful and diverse workplace. All employees are encouraged and welcomed to join the networks and participate in their activities and events.

• The Gender and Sexual Diversity Inclusiveness Network.
• The Indigenous Network Circle.
• The Managers' Community.
• The Persons with Disabilities Network.
• The Student Panel of Representatives for Orientation, Unity and Training.
• The Visible Minorities Network.
• The Women in Science, Technology, Engineering and Mathematics Network.
• The Young Professional's Network.

Intent of the process

Immediate need: one (1) permanent full-time position to be filled in Lethbridge (Alberta), Lacombe (Alberta) or Beaverlodge (Alberta).

*Note that as of April 1, 2023, AAFC employees are required to work on-site at least two (2) days per week or 40% of their work week.

A pool of qualified candidates may be established and may be used for similar permanent and temporary employment for the locations indicated for this process.

In the event that an employee of the public service is qualified through this process and there is a temporary need, he/she may be considered for acting, deployment, assignment or secondment opportunities.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing administrative support services in three or more of the following areas:
formatting documents; data entry; managing an agenda for a senior manager; scheduling and organizing meetings/videoconferences; preparing and collating meeting information and background materials; procuring office equipment and supplies; maintaining a filing system; drafting, editing and tracking correspondence; completing organizational forms such as human resources or finance; and other related duties.

Experience using digital tools (e.g. Microsoft 365, OneDrive, Microsoft Teams, SharePoint and Internet-search software).

Experience in document or information management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience providing administrative support to senior managers.
Experience coordinating travel arrangements and travel claims.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Adaptability
Initiative
Interactive Communication
Writing Skills
Planning and Organizing

The following may be applied / assessed at a later date (may be needed for the job)

Ability to set priorities and meet deadlines.

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups, as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
• Matching the individual's experience or qualifications to the strengths and weaknesses of the work team.
• Matching the individual's experience or qualifications to the specific duties of the position being staffed.
• Depth, breadth, and type of work-specific experience.
• Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your educational credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information."

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of emails).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.