Various Administrative Services (7 Streams)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

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📢 How does this work?

✅ Step 1: Read the entire advertisement. Want to join our team? Let us know you’re interested! Click “Apply Online”

✅ Step 2: Tell us about yourself! Attach your resume and answer the screening questions in the online application.
• Please provide complete and thorough details of your education and experience;
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each experience element, as applications will be screened only on the information provided;
• When answering the screening questions, it is recommended that you use the STAR method:
Situation – Set the scene and provide details, such as your position, a specific example and timelines.
Task/ Action – You can include your area of responsibility, steps you needed to take, and/or took to
address the situation.
Result – The outcome of your actions or the result of your performance.
• Failure to provide sufficient information may result in your application being screened out of the process.

✅ Step 3: We will carefully review all of your qualifications. If your talent matches one of our immediate or upcoming opportunities we may contact you for further information or assessment.

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Work environment

Together, the Department of National Defence (DND) and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security and stability efforts.

🍁 At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers and have job satisfaction over the long-term. You will enjoy:

↪ A career among a dynamic and dedicated team;
↪ Opportunities for advancement;
↪ A diverse, respectful and inclusive work environment;
↪ A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements.

Check out this link: https://www.canada.ca/en/department-national-defence/corporate/mandate.html

Intent of the process

The intent of this process is to fill current and future vacancies, predominantly in the National Capital Region (NCR), with various employment tenures and language profiles within the Department of National Defence.

This process will be used to establish a pool of qualified candidates that may be used to staff similar positions at an identical or equivalent group and level.

We have Defence establishments in:
British Columbia: Comox, Masset, Vancouver, Victoria, and Esquimalt;
Alberta: Suffield, Edmonton, Wainwright, and Cold Lake;
Saskatchewan: Dundurn and Moose Jaw;
Manitoba: Shilo, Winnipeg, and Portage la Prairie;
Ontario: Toronto, Trenton, Thunder Bay, North bay, Ottawa, Petawawa, Borden, Kingston, and London;
Quebec: Bagotville, Valcartier, Gatineau, Montreal, and St-Jean-Sur-Richelieu;
Nova Scotia: Berwick, Greenwood, Cape Breton, Kentville, Sydney, and Halifax;
New Brunswick: Gagetown and Oromocto;
Newfoundland: Gander, Goose Bay, and St. John's;
Charlottetown PEI;
Yellowknife, North West Territories.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1. A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE:
EX1. Experience working in a fast-paced or high-volume environment.
EX2. Experience in analyzing findings and preparing recommendations and advice to clients, management, and stakeholders and /or colleagues.
EX3. Experience in using advanced features of Microsoft applications (Teams, Word, Excel, Power Point, Outlook) and Adobe Acrobat or similar PDF editor.
EX4. Experience in using web based collaborative tools such as but not limited to, SharePoint or GC Docs.
EX5. Experience in leading a main file, project, or program.

ABILITIES:
AB1. Ability to prioritize competing workload.

PERSONAL SUITABILITIES:
PS1. Demonstrating integrity and respect;
PS2. Thinking things through;
PS3. Working effectively with others;
PS4. Showing initiative and being action-oriented;
PS5. Communication; and
PS6. Attention to detail.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• English Essential;
• French Essential;
• Bilingual Imperative BBB/BBB;
• Bilingual Imperative CBC/CBC.

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
AED1. Graduation from a program of study from a recognized post-secondary institution in a field relevant to the position.

Degree equivalency

STREAM 1 - HUMAN RESOURCES:
AEX1. Experience using Human Resources Management Systems (HRMS) such as PeopleSoft, or other Human Resources Information Systems (HRIS).
AEX2. Experience in at least two of the following Human Resources areas such as:
a) Staffing
b) Recruitment
c) Official Languages
d) Employment Equity
e) Performance Management
f) HR Planning
g) Compensation
h) Labour Relations
AEX3. Experience in leading or supervising a team.

STREAM 2 - FINANCE:
AEX4. Experience in making travel arrangements and processing travel claims.
AEX5. Experience using financial management system such as but not limited to SAP or DRMIS.
AEX6. Experience in the preparation of various financial reports.
AEX7. Experience processing invoices.
AEX8. Experience in the creation of financial Delegation of Authority (DoA).
AEX9. Experience in forecasting and analysis of salary expenditures.

STREAM 3 - SECURITY:
AEX10. Experience working within the field of security (corporate security, security screening or security investigation processes).
AEX11. Experience using the security system application WebSCPS.
AEX12. Experience collaborating, consulting, or liaising with various security partners or stakeholders in relation to security.
AEX13. Experience in Local Registration Authority (LRA), Unit Security and Information System Services.

STREAM 4 - ACCOMMODATIONS:
AEX14. Experience in providing guidance in applying Accommodation policies and practices such as but not limited to office moves, provisioning, ergonomic assessments.
AEX15. Experience working in Real Property within the Government of Canada.
AEX16. Experience in developing and monitoring real property services contracts with stakeholders, contractors, or clients.
AEX17. Experience in managing a project.
AEX18. Experience in researching contracts or service agreements.

STREAM 5 - EXECUTIVE ASSISTANT / ADMINISTRATIVE OFFICER:
AEX19. Experience in planning, managing, and organizing the calendar or agenda for senior management (defined here as Director level or higher) and organizing branch level or governance meetings.
AEX20. Experience in preparing and tracking correspondence, formatting, proofreading, and ensuring quality control of various documents.
AEX21. Experience in maintaining a bring forward system.

STREAM 6 - INFORMATION MANAGEMENT / ACCESS TO INFORMATION AND PRIVACY (ATIP):
AEX22. Experience interpreting and applying Information Management or Records policies, directives, and procedures.
AEX23. Experience in Access to Information and Privacy (ATIP).
AEX24. Experience in Records Management within the Government of Canada including developing, implementing, or maintaining databases.

STREAM 7 - EVENT COORDINATION / COMMUNICATIONS:
AEX25. Experience in the planning, coordination and delivery of events.
AEX26. Experience in the application of project management principles and/or best practices for event delivery.
AEX27. Experience in stakeholder, client, and service provider engagement for events.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEEDS:
The Department of National Defence is committed to providing an environment where justice, fairness and the elimination of barriers helps build a skilled, diverse and representative workforce reflective of Canada. We welcome diversity in all its forms, promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Please note that preference for hiring will first be given to candidates who are members of the above-mentioned designated groups.

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to the spouses or common-law partners of Canadian Armed Forces (CAF) members.

As a result of the relocation of a work unit at Aerospace Engineering Test Establishment (AETE) in 4 Wing Cold Lake, Alberta, the Department of National Defence is committed to providing access to other work opportunities for AETE- 4 Wing Cold Lake, Alberta employees. Employees of UIC 2671 – AETE- 4 Wing Cold Lake may be appointed or deployed to positions for which they are qualified ahead of other candidates.

OPERATIONAL REQUIREMENTS:
ONLY FOR STREAMS 2, 3, 4, 5, AND 6
Willing and able to work overtime on short notice.

Conditions of employment

CONDITIONS OF EMPLOYMENT:
Various security levels:
• Reliability
• Secret
• Top Secret

ONLY FOR STREAMS 3 and 4
May be required to work up to 5 days on-site, on specific occasions when required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact us and receive approval to apply via an alternate means PRIOR to the closing date.

▶ Depending on the position being staffed:
↪ Additional qualifications, operational requirements and/or conditions of employment may be required.
↪ Varying degrees of breadth and depth of experience may be deemed essential.
↪ Asset qualifications may be invoked as essential qualifications.
↪ You may be contacted and asked to submit information or be further assessed.

▶ Persons are entitled to participate in the appointment process in the official language of their choice.

▶ A variety of assessment tools may be used. This may include application screening, interviews, role play scenarios, written assessments, reference checks, board knowledge, interactions with internal staff during the process, etc.
↪ Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

▶ Top down selection may be used during any stage of the selection process.
↪ Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

▶ Appointment decisions may be based on one or more of the following criteria:
↪ Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team;
↪ Matching of the individual's experience or qualifications to the specific duties of the position being staffed;
↪ Depth, breadth, type of work-specific experience;
↪ Level/degree of one or more competencies/qualifications;
↪ Organizational Needs.

▶ Applicants who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.

▶ The term “Aboriginal” is used within this job advertisement as it relates to the Employment Equity Act and other legislative frameworks. The term “Indigenous” is used where possible, in alignment with the United Nations Declaration on the Rights of Indigenous Peoples.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.