Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates must clearly demonstrate with concrete examples, IN THE PRE-SCREENING QUESTIONS, how they meet the education and experience factors listed in the essential qualifications. Only the screening questionnaire will be used during the pre-screening process. We may use resumes as a secondary source to validate the answers to the pre-screening questions. Candidates who fail to provide sufficient information will be eliminated from further consideration.

Work environment

The creation of Indigenous Services Canada is an important development in our renewed relationship with Indigenous peoples. These structural changes will allow our government to work more effectively with Indigenous partners to provide services that improve people’s day-to-day quality of life. The candidates are encouraged to visit the website https://www.canada.ca/en/indigenous-services-canada.html for more information on various programs and services.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions at this group and level with various language requirements (English Essential or Bilingual Imperative), various security requirements, various conditions of employment as well as various tenures (acting, assignment/secondment, deployment, term and/or indeterminate) within Crown-Indigenous Relations and Northern Affairs Canada and Indigenous Services Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
• Successful completion of secondary school or an acceptable combination of education, training and/or experience*.

* Experience can be gained through work, school, cultural and life experiences, community/volunteer work

Degree equivalency

EXPERIENCE:
• Experience managing multiple tasks and priorities within tight deadlines and working under pressure.
• Experience using word processing, and spreadsheet and database software.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION (ASSET):
• Two years of post-secondary education or acceptable combination of post-secondary education and relevant experience.

Degree equivalency

EXPERIENCE (ASSET):
• Experience providing administrative support directly to a manager (organizing schedules, meetings, follow-up, and correspondence.
• Experience working with confidential and sensitive information.
• Experience in supervising teams of 2-10 employees.
• Experience in system/procedure development.
• Experience in electronic records management system such as but not limited to GCDocs.
• Experience with scheduling employees (vacation requests, unexpected leaves, shifts, etc. – screening.
• Experience working with First Nations, Inuit, and/or Métis.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES:
• Communication (oral)
• Communication (written)
• Thinking things through
• Working effectively with others
• Showing initiative and being action oriented
• Indigenous Cultural Competency
• Respect for Diversity
• Dependability

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS:
• May be required to occasionally travel to remote and/or isolated communities in small aircraft, off road vehicles or by boat in varied weather conditions.
• Certain positions will require the willingness and ability to work overtime or extended hours.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

We may assess the essential and asset qualifications using interviews, written tests, reference checks or a combination of these methods.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

If you do not respond to our communications we will interpret this as your withdrawal from the process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.