Administrative Assistant

Important messages

𝗚𝗶𝘃𝗶𝗻𝗴 𝘆𝗼𝘂 𝘁𝗵𝗲 𝗯𝗲𝘀𝘁 𝗰𝗵𝗮𝗻𝗰𝗲 𝘁𝗼 𝘀𝘂𝗰𝗰𝗲𝗲𝗱!
At Public Services and Procurement Canada (PSPC), we are committed to running inclusive and barrier-free recruitment processes.

If you need to be accommodated during any phase of the evaluation process, please submit your request through the contact person identified below. All information received related to accommodations is confidential.

For more information: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

💡 INSTRUCTIONS TO FOLLOW
A complete application must be submitted, consisting of a résumé and screening questions which clearly demonstrates how you meet each specified criteria.

The screening questions will be used as the primary tool in the screening process and the résumé will be used to substantiate the information provided. Also, the ability to communicate in writing may be assessed through the screening questions. Candidates are therefore to answer them with complete sentences.

The information provided during the application process must enable the Selection Board Members to understand HOW (clear explanation of duties), WHEN, WHERE (employer and geographic location) and for HOW LONG (date and length of time in months or years) the experience was acquired. Your answer should clearly identify your role and explain relevant responsibilities and/or actions that you took. Additionally, please be sure to provide sufficient information regarding dates & duration, scope of work, project or job complexities (as appropriate).

🚨 It is your responsibility, as a candidate, to clearly demonstrate how you meet each of the essential and asset criteria. Please note that it is not sufficient to simply state that the qualification is met or to provide a listing of current or past responsibilities. Rather you must provide concrete examples with dates and duration as to when these experiences were gained for each experience criterion.

📢 Please note that only those applicants who meet the (education and/or experience) criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

🔶𝗥𝗲𝘁𝘂𝗿𝗻 𝘁𝗼 𝘁𝗵𝗲 𝘄𝗼𝗿𝗸𝗽𝗹𝗮𝗰𝗲🔶
PSPC has transitioned to a hybrid workplace that sees employees working on site at least 2–3 days each week, or 40–60% of their regular schedule. This may mean different mixes of working from home and from the office at different times.
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🌟 𝐉𝐎𝐈𝐍 𝐎𝐔𝐑 𝐓𝐄𝐀𝐌

Intent of the process

A pool of qualified or partially assessed candidates may be established and may be used to staff similar positions at this group and level with various tenures (casual employment, acting, assignment/secondment, deployment, term and/or indeterminate) within the Department of Public Services and Procurement Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

❑ 𝗘𝗗𝗨𝗖𝗔𝗧𝗜𝗢𝗡:
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➥ A secondary school diploma or employer-approved alternatives (see Note 1).

❗𝗡𝗢𝗧𝗘 𝟭:
The employer-approved alternatives to a secondary school diploma are:
⚊ A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
⚊ An acceptable combination of education, training and/or experience.

Degree equivalency

❑ 𝗘𝗦𝗦𝗘𝗡𝗧𝗜𝗔𝗟 𝗘𝗫𝗣𝗘𝗥𝗜𝗘𝗡𝗖𝗘𝗦 :
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➥ *Experience in providing administrative support services.
➥ Experience in using Microsoft Excel.
➥ Experience in using Microsoft Word.

❗𝐍𝐎𝐓𝐄:
*Administrative support services is defined as, for example, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry and other related duties.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

❑ 𝗔𝗦𝗦𝗘𝗧 𝗘𝗫𝗣𝗘𝗥𝗜𝗘𝗡𝗖𝗘𝗦:
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➥ Experience in planning and organizing meetings and events.
➥ Experience in providing administrative support services to a supervisor, such as but not limited to managing a schedule and correspondence.
➥ Experience in producing briefing materials using different systems and applications, such as but not limited to writing briefing notes, activity reports and/or presentations.

❑ 𝗢𝗣𝗘𝗥𝗔𝗧𝗜𝗢𝗡𝗔𝗟 𝗥𝗘𝗤𝗨𝗜𝗥𝗘𝗠𝗘𝗡𝗧𝗦 :
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➥ May be required to do overtime, often on short notice.
➥ The incumbent may be required to work on different tasks under tight deadlines in accordance with operational needs.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
❑ 𝗩𝗔𝗥𝗜𝗢𝗨𝗦 𝗟𝗔𝗡𝗚𝗨𝗔𝗚𝗘 𝗥𝗘𝗤𝗨𝗜𝗥𝗘𝗠𝗘𝗡𝗧𝗦 :
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➥ French Essential ;
➥ Bilingual Imperative BBB/BBB.

Information on language requirements

❑ 𝗘𝗦𝗦𝗘𝗡𝗧𝗜𝗔𝗟 𝗔𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦 𝗔𝗡𝗗 𝗦𝗞𝗜𝗟𝗟𝗦:
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➥ Client service competency : Level 1.
➥ Ability to communicate effectively orally and in writing.
➥ Demonstrate integrity and respect.
➥ Ability to work and adapt in a fast-paced environment with changing priorities.
➥ Thinking things through
➥ Working effectively with others

❑ 𝗣𝗘𝗥𝗦𝗢𝗡𝗔𝗟 𝗦𝗨𝗜𝗧𝗔𝗕𝗜𝗟𝗜𝗧Y :
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➥ Attention to detail.

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.