Administrative Assistant/ Clerical Support

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

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VERY IMPORTANT NOTE: Candidates MUST provide a resume. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and asset qualifications section. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. One effective approach would be to use the wording of each experience criterion as a heading and then write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Please note that only those applicants who meet the education and/or experience criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

A qualified pool of candidates will be established from this process to staff identical and/or similar positions within Public Services and Procurement Canada in Winnipeg, MB, Regina, SK, Calgary, AB and Edmonton, AB, with various tenures (Indeterminate, Acting, Term, Deployment, Assignment, Secondment).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
-A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
-Experience providing support services in a business context.
-Experience in using Microsoft Office such as Word, Outlook, or Excel.
-Experience providing client service.

The following will be applied / assessed at a later date (essential for the job)

English essential
Language Proficiency

Information on language requirements

Competencies:
-Values and Ethics – Demonstrating Integrity and Respect.
-Thinking things through – innovation through analysis and ideas.
-Engagement – Working effectively with people, organizations and partners.
-Excellence through results – delivering through own work, relationships and responsibilities.
-Client Service Competency – Level 1.

Abilities:
-Ability to communicate effectively orally.
-Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Operational Requirements:
-Willingness and ability to work overtime as needed.
-Ability to work a minimum of 40% of the time in a PSPC regional office.

Asset Experience:
-Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.
-Experience coordinating meetings such as organizing meeting logistics, agenda creation, taking records of decisions/meeting minutes, tracking action items, etc.
-Experience planning and organizing work related travel arrangements and/or processing travel claims.
-Experience using Systems Applications and Products (SAP).
-Experience as an administrative or executive assistant.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All job applications must be submitted through jobs-emplois.gc.ca. Do not fax, email or mail hard copy documents as these will not be accepted. To submit an application online, please click on the button "apply now".

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

In addition to a resume, you must answer all screening questions demonstrating how you meet the education and experience requirements as well as the asset qualifications. Please describe in detail using concrete examples, how you meet the experience and education required. It is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. FAILURE TO PROVIDE SUFFICIENT AND APPROPRIATE INFORMATION MAY RESULT IN ELIMINATION FROM THE PROCESS.

Reference checks may be sought.

An interview will be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Consult the Canadian Information Centre for International Credentials for further information at https://www.cicic.ca/.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of screening.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A random or top-down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Please note that only those applicants who meet the education and/or experience criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.