Project Management Administrator

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

This process is an "inventory," which allows you to submit your application over a period up to October 31, 2024. The evaluation of applications will be done continuously and in stages, starting with the validation of essential and asset experience and education, thus making it possible to identify which candidates have experience in each of the specialties sought. Depending on our operational needs, candidates with appropriate specialization will be contacted to be formally assessed. Candidates who meet the essential qualifications mentioned above will be included in the pool of potential candidates.

Duties

This position reports within the Environmental Services and Contaminated Sites Management (ESCSM) Business Unit which is responsible for supporting federal departments and agencies in addressing a variety of environmental issues through the provision of technical and regulatory advice and project management services.

The project management administrator is responsible for:
• Setting up and maintaining project structures, project funding and forecasts within SAP/SIGMA
• Setting up and maintaining sales contracts and purchase orders for projects
• Entering monthly forecasts, value-of-work-done updates, and vendor payments to be processed
• Preparing and sending client billings
• Reviewing and reconciling project financials
• Providing quality assurance of procurement packages and payment requests

Work environment

We are One PSPC!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The immediate intent of this process is to staff vacant positions within the Environmental Services and Contaminated Sites Management Directorate (ESCSM).

A qualified pool of candidates may be established and may be used to staff identical or similar positions with various tenures (determinate, indeterminate), various linguistic requirements, various security requirements and for various locations at Public Services and Procurement Canada.

This inventory will be used to fill positions in PSPC as needed.

***THE FIRST PULL FOR THIS INVENTORY WILL TAKE PLACE ON OCTOBER 20, 2023***

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Experience in the application of financial policies and procedures.
- Experience creating purchase orders, entering receipts and processing payments using an electronic database system.
- Experience in the use of word processing, spreadsheet and email applications
- Experience providing advice regarding administrative procedures

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:
- Knowledge of financial processes related to invoicing and reconciling accounts

KEY COMPETENCIES:
- Values and Ethics - serving through integrity and respect.
- Thinking things through – innovating through analysis and ideas.
- Engagement – working effectively with people, organizations, partners.
- Excellence through results– delivering through own work, relationships and responsibilities.
- Client Service – Level 1*
https://www.canada.ca/en/public-services-procurement/corporate/accountability/client-service/competency.html

ABILITIES:
- Ability to use Microsoft Excel
- Ability to communicate effectively in writing.
- Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)
- Experience using SAP software in creating Purchase Orders, Goods Receipts and/or Service Entry Sheet Documents
- Experience using SAP/SIGMA Project System Module
- Experience using SAP/SIGMA Sales and Distribution Module
- Experience in basic Project Management Services and/or Fee Charging practices

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

HERE’S HOW THE ASSESSMENT PROCESS WILL GO

STEP 1 – INTRODUCE YOURSELF!
Tell us about yourself! We want to know why you would be the ideal candidate for this position and what you would bring to this role. You can do this by clicking “Apply Online”

We have included questions in the online application, please put some thought into answering these questions, they will help us to better understand your experience.

STEP 2 – SCREENING THE APPLICATIONS
Your responses to the screening questions will be reviewed to determine if you have the experience and education we are looking for. Please make sure that you tell us about your experience and education with very specific examples demonstrating how you meet the requirements. This is your chance to let us know why you are the ideal candidate.

You must answer all screening questions demonstrating how you meet the education and experience requirements. Please describe in detail using concrete examples, how you meet the experience and education required. It is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities. FAILURE TO PROVIDE SUFFICIENT AND APPROPRIATE INFORMATION MAY RESULT IN ELIMINATION FROM THE PROCESS.

STEP 3 – WRITTEN ASSESSMENT
Based on your resume, you may be invited to complete a written exam and an assessment of your MS Excel skills.

STEP 4 – INTERVIEW
Based on the results of your written assessment, you may be invited to an oral interview. You would be asked to provide additional information about your work references at this time. Reference checks will only be completed upon a successful interview.

STEP 5 – REFERENCES
You would be asked to provide additional information about your work references at the interview stage. References would only be contacted and a reference check completed upon a successful interview.

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Persons are entitled to participate in the appointment process in the official language of their choice.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

Candidates must meet the essential qualifications to be appointed to a position.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Due to the high volume of applications, inquiries related to the status of this selection process will not be answered. Only those applicants who meet the screening criteria will be invited to the next stage of evaluation. We thank all applicants for their interest in this selection process.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online