Executive Assistant to the Management Team

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Location: Hybrid - Sault Ste. Marie, Employee must be able to report to GLFC 2 times per week

Intent of the process

A pool of (fully or partially qualified) candidates may be established through this process to staff with identical or similar positions within Natural Resources Canada with various tenures, various language requirements (English Essential, French Essential, English or French Essential, or Bilingual), linguistic requirements (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma or employer-approved alternatives (see Note 1).

Notes:
1. The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
• An acceptable combination of education, training and/or experience.
Candidates who already meet both of the following criteria must be accepted as meeting the secondary school diploma requirement:
• Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; and
• Candidates who have been appointed or deployed for an indeterminate period to a position in the AS classification.
The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the secondary school diploma requirement.
Candidates who were appointed or deployed on an indeterminate basis using an acceptable combination of education, training and/or experience meet the secondary school requirement for the AS classification only and must be reassessed for entry to other classifications on the basis of this alternative.

2. Acceptable experience and/or training in a field relevant to positions in the AS classification is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

Experience:
EX1: Experience in providing administrative and planning advice to managers in a fast paced environment.
Fast paced defined as: workflows change and move rapidly, forcing you to quickly adapt to new circumstances or juggle multiple daily tasks and deadlines.
EX2: Experience in managing flow of information and documents through an office.
EX3: Experience in planning, researching, preparing and/or compiling background/briefing information/reports for meetings.
EX4: Experience in using Microsoft Word, Microsoft Excel and Microsoft Outlook.
EX5: Experience providing human resource support to hiring managers.
EX6: Experience in scheduling meetings and/or maintaining the electronic agendas for more than one manager.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
KN1: Knowledge of methods, techniques and practices for the operation of an office.
KN2: Knowledge of making travel arrangements and processing travel claims.

Abilities:
AB1: Ability to analyze and interpret situation and take reasonable actions.
AB2: Ability to plan, organize and prioritize work in order to meet deadlines.
AB3: Ability to communicate effectively orally.
AB4: Ability to communicate effectively in writing.

Personal Suitability:
PS1: Effective interpersonal relationships
PS2: Initiative
PS3: Reliability
PS4: Discretion
PS5: Thoroughness
PS6: Adaptability
PS7: Judgement

Conditions of employment

CONDITIONS OF EMPLOYMENT:
COE1: Overtime and flexible work hours
COE2: Reliability Security Clearance
COE3: Willing and able to travel.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All applications must be submitted online through the GC Jobs website. DO NOT email, fax or mail in applications, as these will NOT be accepted..

Acknowledgment of receipts of applications will not be sent; we will only contact successful applicants when the screening process has been completed.

Applicants are required to meet the Essential Qualifications. Asset Qualifications MAY be applied at any point in the assessment process. Therefore, you are strongly encouraged to answer Asset Qualifications questions in your online application. Applicants do not need to meet any/all of the Asset Qualifications for consideration; however, possessing any/all of the Asset Qualifications may increase the likelihood of being considered for an appointment.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

An interview may be sought.

A written test may be administered.

A situational exercise may/will be administered.

Reference checks may be sought.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

Applicants are asked to indicate their preferred official language in their application.

Persons are entitled to participate in the appointment process in the official language of their choice.
The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.