Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

INSTRUCTIONS TO FOLLOW

► A complete application must be submitted, consisting of a résumé and screening questions which clearly demonstrates how they meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

► The screening questions will be used as the primary tool in the screening process and the résumé will be used to substantiate the information provided.

► Applications that do not clearly demonstrate how the screening criteria are met WILL be eliminated from consideration.

► Only applications received directly via the Public Service Resourcing System will be accepted. If you require accommodations, please contact the HR Advisor listed below before the closing date.

► Candidates must make themselves available during the different phases of this selection process.

► All correspondence or interactions throughout the process will be subject to evaluation.

Work environment

Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) provides you with the tools you need to develop valuable skills that will promote your future success, with opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

The Federal Public Service offers competitive rates of pay, benefits, pension packages and flexible work schedules that promote work-life balance. For more information on pensions and insurance benefit visit:
https://www.canada.ca/en/treasury-board-secretariat/services/pension-plan/prospective-members.html
https://www.canada.ca/en/treasury-board-secretariat/services/benefit-plans/prospective-employees-public-service-group-insurance-benefit-plan-members.html

For more information on what the Government of Canada has to offer as an employer, read the Top 10 Reasons to Join Canada’s Public Service!
https://www.canada.ca/en/treasury-board-secretariat/site/proudly-serving/top-10-reasons-join-public-service.html

Intent of the process

The intent is to staff two (2) positions on an indeterminate basis at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC). A pool of partially or fully qualified candidates may also be established to staff similar or identical positions at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and Indigenous Services Canada (ISC) with various linguistic profiles as well as tenures (term or indeterminate), location across Canada and/or with various security requirements (reliability or secret), which may vary according to the position being staffed.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer-approved alternatives.

NOTE:

The employer-approved alternatives to a secondary school diploma are:
- satisfactory results on the test approved by the Public Service Commission as an alternative to a secondary school diploma; or
- an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

• Experience in preparing and reviewing administrative documentation related to financial or human resources activities
• Experience in providing administrative support services

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE:

• Experience working in a Business Management Unit.
• Experience supporting a Minister’s office.

OPERATIONAL REQUIREMENTS:

• Willing and able to do overtime on short notice.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The positions to staff are Bilingual BBB/BBB. However, the pool could be used to staff positions with various language requirements*: Bilingual CBC/CBC, CCC/CCC.

* In exceptional circumstances, Bilingual non-imperative appointments (with various levels) may be approved.

Information on language requirements

ABILITIES:

• Ability to work under pressure
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

PERSONAL SUITABILITY:

• Effective interpersonal relationships
• Client Service Orientation
• Detail oriented
• Reliability

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

► All communication related to this process, including email correspondence, telephone and videoconference conversations, may be used in the assessment of qualifications.

► For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). We will mostly communicate by email, so be sure to keep your contact information up-to-date. It's your responsibility.

► Acknowledgment of receipt of applications will not be sent.

► An assignment, secondment, or acting appointment requires approval of your supervisor.

► You must be able to provide proof of your education credentials.

► Persons are entitled to participate in the appointment process in the official language(s) of their choice.

► A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.