Administrative Officer (Inventory)

Update: Please note that the inventory will close earlier than initially planned. The closing date to submit your application is now January 31, 2024.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON ABOVE WILL BE CONSIDERED since some of the essential and asset qualifications will be assessed through your application. Please ensure to plan 1-2 hours (if your resume is already written) to answer the questions that are included in the online application process.

If you answer all the questions for which you meet the requirements, you will significantly increase your chances in having an opportunity. Failure to answer the questions will result in your application being rejected.

**Please note that your answers included in the online application process as well as your resume will be used to assess your ability to communicate effectively in writing. The application also includes a test question which will be used to assess PS1-Iniative criterion. Failure to respond to the pre-screening question for this criterion will result in the rejection of your application. **

Applicants must clearly indicate the location for which they are applying.

The information provided during the application process must enable the Selection Board Members to understand HOW (clear explanation of duties), WHEN and for HOW LONG (date and length of time in months or years), and WHERE (employer and geographic location) the experience was acquired. Your answer should clearly identify your role and explain relevant responsibilities and/or actions that you took. Additionally, please be sure to provide sufficient information regarding dates & duration, scope of work, project or job complexities (as appropriate).

It is your responsibility, as a candidate, to clearly demonstrate how you meet each of the essential and asset criteria for Education and Experience. Please note that it is not sufficient to simply state that the qualification is met or to provide a listing of current or past responsibilities. Rather you must provide concrete examples with dates and duration as to when these experiences were gained for each experience criterion.

Candidates will not be solicited for incomplete or missing information. A lack of information may result in your application not being considered any further.

Intent of the process

A pool of qualified or partially assessed candidates may be established and may be used to staff similar positions at this group and level with various language requirements, in various locations, with various tenures (casual employment, acting, assignment/secondment, deployment, term and/or indeterminate) within Environment and Climate Change Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

Experience:
E1 Experience in providing administrative support services*

E2 Experience in providing client services

E3 Experience in Microsoft Office Suite – Word, Excel, Outlook

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various Language Requirements (English Essential, English or French Essential, Bilingual Imperative (BBB/BBB))

Information on language requirements

Abilities:
A1 Ability to communicate effectively orally and in writing
A2 Ability to set priorities, meet deadlines and work effectively under pressure.
A3 Ability to solve problems

Personal Suitability:
PS1 Initiative
PS2 Teamwork
PS3 Attention to detail
PS4 Discretion

The following may be applied / assessed at a later date (may be needed for the job)

AEX1 Experience in providing financial support services. *

*Includes but not limited to: processing invoice and requisitions for payment and other financial transactions, entering and extracting information from a financial system, budget tracking or forecasting, acquisition card reconciliation, petty cash, managing financial documents.

AEX2 Experience providing Senior level officer** Administrative support services***.

**Senior level officer is defined as but not limited to: President, Director, Manager, Chief

*** includes but not limited to: calendar and email management, booking meetings, minute taking , organizing travel arrangements

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS
Be willing and able to occasionally travel.
Be willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance - SECURITY: Various Requirements (reliability status or secret security clearance) – depending on the requirements of the position

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Written test(s) may be administered.

Interview(s) may be administered.

Reference checks may be sought.

Asset qualifications may be used in the screening or selection process. Therefore candidates must clearly demonstrate in their application how they meet the asset criteria for experience.

A pass mark will be established for each qualification. However, achieving the pass mark is not guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score and a top-down approach may be used at any step if there is a sufficient number of candidates to meet immediate and anticipated staffing needs.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

You must provide proof of your education credentials when requested.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement. Acknowledgment of receipt of applications will not be sent.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures (e.g. to address disabilities) which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.