Mail Clerk / Ministerial Messenger

Update: UPDATE: Please note that the selection process has been amended to extend the closing date to August 4, 2023 - 23:59, Pacific Time.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We want you to succeed! Our objective is to identify qualified candidates by fairly assessing their abilities. Assessment accommodations are intended to remove obstacles without altering the criteria being assessed so that all candidates can showcase their capabilities.

Please help us meet our commitment of providing an inclusive and barrier-free environment by letting us know if you require assessment accommodations, including assistance with the application process. Additional information on the assessment format(s) (for example: exam, interview) will be provided at each assessment stage.

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

Duties

• Sorts and processes incoming, inter-office and out-going mail.
• Picks-up and delivers mail in the AAFC National Headquarters Complex.
• Operates mail meter machine, mail shipping systems and other mail equipment.
• Performs data entry into various systems and software.
• Provides information and advice to clients on mail and courier delivery.
• Drives the AAFC vehicle for the delivery of classified ministerial correspondence from AAFC’s National Headquarters Complex and other federal buildings.
• Sorts, clarifies priorities, respect standards and determines urgency.
• Ensures the proper maintenance of AAFC's vehicle.

Work environment

AAFC is committed to diversity and inclusion. We have several networks dedicated to ensuring that the department continues to grow as an inclusive, accessible, respectful and diverse workplace. All employees are encouraged and welcomed to join the networks and participate in their activities and events.

• The Gender and Sexual Diversity Inclusiveness Network
• The Indigenous Network Circle
• The Managers' Community
• The Persons with Disabilities Network
• The Student Panel of Representatives for Orientation, Unity and Training
• The Visible Minorities Network
• The Women in Science, Technology, Engineering and Mathematics Network
• The Young Professional's Network

Intent of the process

A pool of qualified and partially qualified candidates may be established and may be used to staff similar positions with various tenures as well as various linguistic requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

EDUCATION:
• Secondary school diploma OR an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE:
• Experience using various computer software (which could include Microsoft 365), for activities such as data entry, data manipulation and/or data retrieval.
• Experience working in a mailroom environment.
• Experience in responding to information enquiries related to the processing of mail.
• Experience in the handling of classified materials or sensitive documents.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE:
• Experience using a postage machine, folder/inserter machine, courier shipping and tracking systems such as those by Pitney Bowes and Quadient.
• Experience in the safe and proper use of a mechanical fork lift used to move skids of bulk material.
• Experience in using SharePoint (version 2019 or more recent) for file management and collaboration.
• Experience in providing messenger services to senior officials.
• Experience in the safe and proper use of a corporate vehicle to perform duties.
• Experience in the care and maintenance of motor-vehicles.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE:
• Knowledge of procedures for receiving and shipping mail and inter-office mail.

COMPETENCIES:
• Adaptability
• Client Focus
• Showing initiative and being action oriented
• Working effectively with others
• Interactive Communication

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE:
• Knowledge of the Government of Canada regulation pertaining to the transport, transmittal and storage of classified information.

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

OPERATIONAL REQUIREMENTS:
• Ability to operate a vehicle in a safe, reliable and professional manner and willingness to drive in various weather conditions.

Please note: Candidates must meet and maintain the above operational requirements throughout their employment.

Conditions of employment

Secret security clearance

• Ability and willingness to stand and walk for long periods as well as lift and carry items weighing up to 30kg.
• Ability and willingness to work on site full time from 8:00 a.m. to 4:00 p.m.
• Must possess a valid driver’s license and have the ability and willingness to drive a car.
• Ability and willingness to operate fork-lift and packaging equipment.

Please note: Candidates must meet and maintain the above conditions of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSEMENT INFORMATION

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Various assessment tools may be used, such as, standardized tests, interviews, references, board member knowledge, etc.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

You must provide proof of your education credentials.

Asset qualifications may be used in the determination of those to be given further consideration in the assessment process.

APPLICATION & CORRESPONDENCE INFORMATION

Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.