Administrative and/or Operational Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We offer work in hybrid mode with 3 days in the office and 2 days teleworking. Note that depending on the duties of the position held, work in hybrid mode is not possible in some operational sectors.

All applicants for positions within the Royal Canadian Mounted Police (RCMP) will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to) reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

For this selection process, our intention is to communicate with applicants by e-mail for screening and assessment purposes. Applicants must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application may not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

All job applications must be submitted through the GC Jobs Web site (www.jobs.gc.ca). No job application submitted by email will be accepted.

Work environment

Top reasons to work for Montreal RCMP:

- Free access to a gymnasium for your workout

- RCMP offers regular working hours (37.5 hrs/week) with great benefits such as:
sick leave
family-related leave
health/dental plans
great pension plan
the possibility of flexible work hours

For more information regarding benefits, please see the above link.

Intent of the process

A pool of qualified candidates will be established from this process. Depending on the position(s) being staffed, additional asset qualifications, operational requirements or conditions of employment may be required. Candidates in the pool may be assessed and required to meet these additional qualifications in order to be appointed.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of two years of secondary school or *employer-approved alternatives.

* The employer-approved alternatives to two years of secondary school are:
• A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
• An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
Experience in providing administrative support services in an office environment services including a minimum of FIVE (5) of the following OR acceptable training** in the administrative support services field.

**Acceptable training is considered successful completion of an Office Administration / Office Education program or currently enrolled in an Office Administration / Office Education program.

• Logistical organization of conferences or videoconferences
• Preparation of contextual documents for meetings and/or taking meeting minutes
• Electronic calendar management for others
• Coordination of administrative activities
• Data entry
• Processing of correspondence
• Financial processing (invoice, purchase orders, etc.)
• Ordering office supplies
• Filing
• Processing of travel requests

Experience providing service to clients (in person, over the phone or in writing).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:
Diploma of vocational studies (DVS) or an Attestation of collegial studies (ACS) or a Diploma of collegial studies (DCS) in office administration.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITY AND COMPETENCIES:
Written communication
Oral communication
Ability to use MS Word
Ability to use MS Excel
Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented
Interpersonal Relationships
Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONNAL REQUIREMENTS:
Operational requirements may be required depending on the specific position being staffed, such as: travel, working off-site, overtime, shift work, possession of a valid driver’s license, lifting up to 23 kg, medical clearance, handling dangerous goods, etc.

Conditions of employment

Various levels of security clearance (from Royal Canadian Mounted Police Enhanced Reliability Status to Royal Canadian Mounted Police Top Secret)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT:
A written exam will be administered.

An interview will be administered.

Reference checks may be sought.

Candidates must meet all the essential qualifications to be appointed to a position.

Acknowledgement of receipt of applications will not be sent; we will contact selected candidates when the pre-screening process has been completed.

You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information, please click on "Degree Equivalency" in the Education section above.

Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool.

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application may not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

Please note that your overall conduct during your communications, including e-mail correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

LEAVE/ABSENCES DURING THE SELECTION PROCESS:
It is the responsibility of the candidate to notify the Departmental contact of any preapproved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One alternate date will be possible only if requested for the following reasons:
1. Medical reasons with doctor's certificate,
2. Death in your immediate family,
3. Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date),
4. Religious reasons, or
5. Participation in an assessment for another selection process.

OTHER INFORMATION:
Please ensure that you have your Personal Record Identifier (PRI) is included in your application if you have one.

Candidates will be required to pay for all travel and relocation expenses related to this process, including travel expenses for assessment purposes where applicable.

All job applications must be submitted through the GC Jobs Web site (www.jobs.gc.ca).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.