Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Candidates identified for assessment will be selected randomly from applications submitted. Selection may be based on several factors, including, but not limited to, indicating possession of asset education or asset experience, identification in a specific employment equity group, etc. Applicants should review and complete these sections of the application as appropriate to their circumstances. Management intends to pull randomly selected groups of applications on a regular basis while the inventory is posted. Only those who are randomly selected AND screened in will be contacted for an interview.

Duties

Administrative assistant-type positions are an integral part of the day-to-day operations within the Correctional Service of Canada. Depending on the position - one might be supporting health care activities, offender programming, records management, security intelligence, facilities maintenance, or attending to daily business functions for a wide variety of managers, assistant wardens, district directors or wardens. Positions are in various work environments, including federal correctional institutions, community parole offices, regional headquarter facilities and community correctional centres. It's rarely the same day twice with the Correctional Service of Canada.

Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Our Mission
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

For further information on the department, work environment and careers at CSC, visit our website at http://www.csc-scc.gc.ca.

Intent of the process

The intent of this process is to identify qualified candidates for current and anticipatory staffing needs for a variety of administrative assistant-type positions in the location identified on this job advertisement for the Correctional Service of Canada - Kingston, ON.

Staffing needs include permanent, temporary (term) and casual (maximum 90 working days in a calendar year) employment opportunities.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Ability to organize and prioritize work effectively
• and
  Ability to communicate effectively in writing
• and
  Thinking things through
• and
  Showing Initiative and Being Action-oriented

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience* providing administrative or clerical support services in an office environment

Experience in the use of Microsoft Word and Microsoft Excel

*Defined as the depth and breadth of experience normally associated with the performance of the duties, on a continuous basis, over a period of approximately 3 months, within the last 5 years, including any work placements.

COMPETENCIES
Thinking things through
Showing initiative and being action oriented

ABILITIES
Ability to organize and prioritize work effectively
Ability to communicate effectively in writing

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual - imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES
Demonstrating integrity and respect
Working effectively with others

ABILITIES
Ability to communicate effective orally

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION
Post-secondary education in a field related to the duties of the position

Degree equivalency

EXPERIENCE
Experience working in a correctional environment

Experience providing administrative support in a health care setting

Experience providing clerical/administrative support services to management, such as managing an electronic inbox, managing an electronic calendar, arranging conference calls, and/or arranging video conferencing

Experience preparing correspondence, reports and/or meeting minutes

Experience researching, extracting and compiling information from various sources

Experience using one or more of the following electronic systems utilized by CSC: GC Docs, Offender Management System (OMS), Integrated Financial and Material Management System (IFMMS)

KNOWLEDGE
Knowledge of safe lifting techniques

ORGANIZATIONAL NEEDS
Increased representation of Employment Equity (EE) groups:
Achieving a representative workforce has been identified an Organizational Need and may be applied in this appointment process. Applicants must complete the Employment Equity portion of the CREATE/MAINTAIN PROFILE identifying themselves as a person of an EE group in their application through Government of Canada jobs in order to be considered to meet the Organizational Need in this process. EE groups are defined as persons identifying as Visible Minority, Aboriginal, Woman, Person with a disability.

OPERATIONAL REQUIREMENTS
Willingness and ability to lift up to 15 kilograms, as required
Willingness to work in a federal correctional facility or a federal parole office

Conditions of employment

Reliability Status security clearance - Depending on the position Secret security clearance may be required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

This selection process has three stages:
Stage 1 is the screening of applications, specifically the responses to the ten (10) questions relating to the ESSENTIAL qualifications imbedded in this job advertisement. Resumes are considered a secondary source of information during screening.
** Asset education and experience qualifications shall also be assessed at the screening stage through the seven (7) questions imbedded in the job advertisement.
Stage 2 consists of an interview which may be completed by MS Teams or by telephone.
Stage 3 will be reference checks. Reference names will be requested during stage 2.

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of results and invitations to interviews. To that end, candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email) and frequently check their inbox and JUNK/SPAM folders. It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

Management has opted to use screening and text questions and answers, accompanied by the resume, as the evaluation method for the screening stage of this selection process. Failure to provide this information in the requested fields may result in your application being rejected.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Persons are entitled to participate in the appointment process in the official language of their choice (English or French).

REMINDER: Candidates identified for assessment will be selected randomly from applications submitted. Selection may be based on several factors, including, but not limited to, indicating possession of asset education or asset experience, identification in a specific employment equity group, etc. Applicants should review and complete these sections of the application as appropriate to their circumstances. Management intends to pull randomly selected groups of applications on a regular basis while the inventory is posted. Only those who are randomly selected AND screened in will be contacted for an interview.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.