Registry Officer (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*We proudly support access to justice for all Canadians.*

***Upon appointment/relocation, flexible work arrangements and/or telework are available, based on operational requirements and needs of the employer.

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two (2) years of post-secondary* education OR an acceptable combination of education, training or experience related to the position**.

Definitions :
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).
** Acceptable combination of education, training or experience related to the position is defined as a high school graduation (grade 12 or Secondary V) AND i)one (1) year of training OR ii) one (1) year of work experience.

Degree equivalency

Recent* experience providing service to clients.

Recent* experience providing recommendations and/or advice to clients.

Definition:
* Recent experience is defined as experience acquired within the last five (5) years.

Interpersonal Relationships

Client Service

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential and bilingual imperative BBB/BBB

Information on language requirements

Analyze and Evaluate
Manage Deadlines
Adaptability
Judgment
Oral Communication
Written Communication

The following may be applied / assessed at a later date (may be needed for the job)

YOUR APPLICATION MUST ALSO CLEARLY EXPLAIN HOW YOU MEET THE FOLLOWING ASSETS:

Experience working in a legal environment such as a Board, Commission, Tribunal, Court (Federal, Provincial or Municipal), law firm or equivalent.

Experience working as a Registry Officer or similar position in a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Experience working at Courts Administration Service (CAS).

Recent* experience applying acts, regulations or directives.

Definition:
* Recent experience is defined as experience acquired within the last ten (10) years.

Operational requirement

Willing and able to work on site.

Conditions of employment

Reliability Status security clearance

- Work hours will be from 8:30 a.m. to 4:30 p.m.
- Require to work overtime, often on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process.

Due to current circumstances, all assessment may be done virtually.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and/or asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples in the provided area. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and
experience, both essential and/or asset, where applicable, may result in the rejection of your application.

A variety of tools and assessment methods may be used, which may include, but is not limited to written tests, interviews and reference checks. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to inform the assessment of the criteria identified on the Statement of Merit Criteria. Any information that you provide throughout this process, including email correspondence, may also form part of the assessment.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via the job application.

Candidates will be required to provide proof of their education credentials in the form of a diploma or official transcript.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

We will communicate with applicants by e mail. It is your responsibility to verify your e-mails regularly. Applicants shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.